Training Administrator Karolinska Institutet Department of MTC's education Sweden

Training Administrator


Karolinska Institutet, MTC


MTC's education department, which is part of the department's central administration, currently consists of three employees. The work is led by the undergraduate teacher at the department. We who work at the education department strive to provide correct administration in a service-oriented way to our students, teachers and supervisors. We are now looking for a substitute for our education administrator who takes leave of absence for 6 months. Good opportunities for permanent post-employment service.


Tasks The

work involves the administration of mainly course activities in undergraduate education and postgraduate education. You will be responsible for providing administrative support to students, teachers and supervisors.


This means that:


register and report courses and results in the university's database for study documentation LADOK

update web pages and forms together with IT administrator in the learning platform Canvas

continuously documenting using MS Excel and Word

assist in scheduling courses in undergraduate and postgraduate education, and booking of teaching rooms in TimeEdit

update mailing lists to supervisors and students

participate in the department's development and planning work in undergraduate and postgraduate education, eg developing course administration routines

advise and answer questions from, and provide information to teachers and students regarding examination processes, legislation and rules in educational issues

prepare certificates for teachers and students


participate in the planning and organization of meetings / conferences

participate in training meetings and keep records

accept invoices

manage course evaluations


Working at Karolinska Institutet and MTC places great demands on employees. To be able to perform the work independently, properties such as accuracy, service willingness, good communication and collaboration skills and a solution-oriented approach are assumed.

Fundamental to the service is documented experience of administrative work. It is an advantage if you have worked at university / university or with other educational activities before. It is also a merit if you have knowledge of regulations and regulations in educational areas.

In order to succeed in the role, you are an experienced responsible administrator with a sense of structure and order. You will have a number of different computer systems as tools in your work, so it is necessary that you have broad system habits and have easy to learn new systems. Good knowledge of the Office package is a requirement.

You like to provide service and have a lot of contact with people. Since Karolinska Institutet and MTC are an international environment with people from many countries, you must have good knowledge of expressing yourself in speech and writing in both Swedish and English. It is important to be able to relate to and respond to people with different backgrounds.

Since you will be faced with issues of a varying nature on a daily basis, you are accustomed to taking your own initiative, being flexible and easy to change between different tasks. You are good at continuously seeking information and knowledge in the area, as well as informing students, teachers and supervisors about current regulations and routines.


Application procedure The

application must be made via the Varbi recruitment system.


At permanent employment, Karolinska Institutet applies 6 months of probation.


Karolinska Institutet is one of the world's leading medical universities with the vision of driving the development of knowledge about life and promoting a better health for everyone. In Sweden, Karolinska Institutet stands for the single largest proportion of medical academic research and has the largest range of medical education. Each year, the Nobel Assembly at Karolinska Institutet appoints recipients of the Nobel Prize in physiology or medicine.

According to the National Archives' regulations, application documents are filed for two years after the appointment decision has become legal. However, this does not apply to attachments that are printed or otherwise published.

Karolinska Institutet strives to be a workplace with a gender balance that is free from discrimination and provides equal opportunities for everyone.

To staffing and recruitment companies and to you who are salespeople: We kindly opt out of direct but direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.


Type of employment     Temporary position longer than 6 months

The scope of the employment   Full-time

place     Solna

County Stockholm County

Land      Sweden

References         2-2648 / 2019

Union representative   

Biborka Bereczky Veress, SACO, 46 70-173 85 75

Niklas Andersson, OFR,

Henry Wölling, SEKO, 08-524 840 80

Published            2019-04-30

Application deadline       2019-05-21

If you apply for this position please say you saw it on Adminoxy


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