Staffing Advisor
McGill University - Human Resources

Staffing Advisor (MR1175)



McGill University - Human Resources



Position Title: 

Staffing Advisor (PER2A)


Position Summary: 

Under the supervision of the Human Resources Advisor, this position is responsible for all aspects of non-academic recruitment including planning, sourcing and assessing candidates for positions in the Student Housing and Hospitality Services (SHHS) community. This role will develop sourcing plans, actively source and recruit high quality internal and external candidates and contribute to an online/social media presence.


Primary Responsibilities: 

  • Undertake all aspects of recruitment cycle from the creation of the job description to the production of the offer letter.
  • Provide professional expertise and advice on the preparation of offer letters, evaluation of needs and on the interpretation of human resources policies and procedures.
  • Develop strong working relationships with internal clients to understand and identify current and future talent needs and advise on talent acquisition processes, activities and outcomes.
  • Collaborate with internal partners to confirm appropriate approvals are in place, create requisitions and validate job descriptions to ensure roles are marketed to attract top talent.
  • Collaborate closely with other recruiters and HR Advisors to leverage internal pool of talent.
  • Provide trusted expert advice to hiring managers throughout the assessment process.
  • Advise employees on the application of staffing and placement transition policies and other human resources activities.
  • Conduct large number of interviews and phone screens, to process every interested applicant and make recommendations to managers on potential candidates.
  • Develop a strong base of candidates by conducting detailed interviews and reference checks.
  • Provide appropriate, relevant and timely feedback to candidates.
  • Develop and carry out sourcing strategies using social media tools including LinkedIn, Facebook, Instagram, etc.
  • Prepares documents required for approvals under the staffing policies and procedures.
  • Participate in the updating of staffing policies and procedures and their dissemination.
  • Develop selection standards, employment procedures, interview questions and handbook.
  • Participate in process improvement activities related to talent acquisition.
  • Contribute to position evaluation and reclassification.
  • Make recommendations with respect to staffing and job abolitions requests.
  • Conduct exit interviews and investigate reasons for staff turnover.
  • Provide guidance and oversight in the onboarding, orientation and probation review process.
  • Oversee programs related to diversity and employment equity.
  • Benchmark best practices at other institutions and universities.
  • Participate at meetings, make recommendations and provide solutions.
  • Be an active participant in the R2R project and a resource person for any related issues pertaining to the staffing component of the new system.


Minimum Education & Experience: 

Undergraduate degree

Three (3) years' experience


Other Qualifying Skills And/Or Abilities: 

Minimum of five (5) years of recruitment experience (for professional and unionized positions) with a deep understanding of full life-cycle recruitment is preferred. Background in hospitality recruitment is an asset. Working knowledge of applicant tracking systems, knowledge of Workday is an asset. Proficiency in MS Office and internet navigation. Experience in social media and recruitment webpage design and implementation is an asset. Demonstrated knowledge of talent acquisition current best practices including assessment, sourcing and measurement. Knowledge of recruitment metrics (cycle time, quality of hire, etc.). Excellent communication skills, spoken and written, in both French and English (mandatory). Able to build strong collaborative working relationships with managers at all levels and within a team. Demonstrated achievement in sourcing hard-to-find resources. Demonstrated problem-solving skills and ability to adjust to changing priorities and deadlines. Ability to show initiative while working in a structured environment. Highly organized and able to manage multiple requests at a time.Solid administrative, organizational and negotiation skills. Proactive and self-motivated with a strong sense of urgency. HR certification, CHRP (CRIA, CRHA) designation.


Reference Number: 



Reporting To: 

Human Resources Advisor


Salary Range: 

(Grade 04) $51,600 - $64,500 (midpoint) $83,900



Student Housing and Hospitality Services


Position Type: 



Hours Per Week: 



How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Student Housing and Hospitality Services:



McGill University, Student Housing & Hospitality Services

475 Sherbrooke Street West

Montreal, Quebec

H3A 2L9


(514) 398-4445



The deadline to apply for this position is July 23, 2019 at 5:00 PM.


*Current employees: please indicate your McGill ID number in your application.*


We thank all applicants for their interest in McGill University. However, Student Housing and Hospitality Services will only contact applicants selected for an interview.


McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority.


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, or 514-398-3711.


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