Senior Manager, Engineering Outreach Simon Fraser University Dean of Engineering Office-Out Canada

Senior Manager, Engineering Outreach


Requisition ID 2019-3998  Job Category  Other  Department 2177 - Dean of Engineering Office-Out  Job Status Regular Full-Time  Hiring Range $70,663 - $88,329

 

Overview

 

The Senior Manager, Engineering Outreach provides operational leadership in overseeing and executing outreach initiatives and activities consistent with the mission, goals and objectives of the Faculty.  The Senior Manager is responsible and accountable for implementing and executing strategic, operational, and financial decisions and provides advice to senior leadership on long-term planning, program delivery, STEM and Women in Engineering initiatives, financial and resource management. The incumbent directs, engages and guides a team of dedicated staff and students and provides continuity during change in senior leadership

 

Responsibilities

 

Advises and contributes to strategic planning, development, implementation

 

Serves in an advisory capacity and participates in developing and supporting the outreach strategy

 

Engages key stakeholders on outreach initiatives, activities, opportunities and issues

 

Oversees the planning, and execution of programming and events, building on successes

 

Evaluates and recommends new initiatives, events, and programs to support Women in Engineering and STEM areas

 

Responsible with the Associate Dean for planning the events portfolio to align with the mission, goals and strategic plan of the Faculty of Engineering

 

Participates in and supports long term planning, identifies priorities consistent with strategic plans

 

Provides overall direction, and leadership in fostering collaboration to advance strategic initiatives

 

In collaboration with senior leaders, identifies emerging priorities, develops and reviews annual goals, issues and recommends next steps

 

Serves as a spokesperson and articulates and promotes strategic plan, mission and values both internally and externally

 

Ensures the programs, events, are consistent with the values, mission and strategic plan

 

Undertakes special projects as requested by senior leaders. Guides program management, planning and resource allocation

 

Provides operational leadership and oversight of services, programs, events, and initiatives

 

Ensures that appropriate policies and procedures exist with respect to health and safety, and legislative requirements. Develops new guidelines, and processes as needed. Oversees training requirements for staff, students and volunteers

 

Identifies and evaluates risks to program participants, stakeholders, staff, property, finances and reputation and with the Associate Dean recommends and implements measure to mitigate risk

 

Creates new processes where no standard operating procedures exist and enhances current processes to ensure compliance with best practice and legislative requirements

 

Provides advice and support to senior leaders related to operations, human resources, risk management, and finances

 

Acts as a dedicated project leader for key programs, and events. Supports the development, execution and program evaluation

 

Approves program budgets, and project plans, Has the authority to make critical and time-sensitive decisions

 

Implements and leads a plan for the Outreach team that encourages, mentors, measures goals and celebrates achievements

 

Works with senior leaders to address strategic staffing priorities such as training opportunities, career development, establishing a culture of client service excellence

 

Shares information and develops collaborative approaches to meeting organizational goals

 

Employs project management approach to ensure initiatives are effectively and efficiently managed

 

Provides line management problem solving and guidance and acts as a resource for direct reports

 

Establishes good working relationships with parents, participants, stakeholders, senior leadership

 

Works collaboratively with outreach team to develop, explore new program partnerships,

 

Ensures appropriate communication of information to the Outreach team

 

Provides operational leadership for human resources management

 

Provides leadership and direction to staff and fosters constructive working relationships by collaborating on team agenda, professional development and performance goals

 

Convenes and leads regular team meetings

 

Maintains staff employment files and provides accurate reports as required

 

Regularly reviews the organizational structure to ensure that human resources are efficiently and effectively managed

 

Manages the staff cycle of recruitment, evaluation, promotion and retention

 

Negotiates and resolves conflicts and sensitivities

 

Oversees budget planning and financial management

 

Develops, initiatives and maintains sound financial practices in conjunction with the senior leadership and finance team

 

Oversees, guides and monitors annual budget, recommends changes in consultation with the Associate Dean, Outreach and Financial Officer

 

Is responsible for developing multi-year financial projections

 

Identifies and pursues grant, sponsorship, and non-traditional sources of funding in consultation with the Associate Dean, Outreach

 

Prepares proposals and reports to funding agencies as agreed

 

Responsible for overseeing financial reporting requirements

 

Ensures that inventory, assets, and resources are fully utilized and efficiently managed

 

Identifies and takes a leadership role in fundraising opportunities

 

Ensures that audit documents, reports and financial plans are completed and submitted

 

Leads communications, community relations and engagement strategy

 

Develops and maintains a sustainable community relations capacity by building key relationships, and partnerships that builds on, and influences a resource of engaged faculty, staff and students

 

Leads the communications strategy and provides guidance and oversight, tracks and reports on community inquiries

 

Independently prepares relevant reports, briefings, and related materials

 

Contributes to publication materials, relevant messaging through print, web and social media to promote STEM activities

 

Liaises both internally and externally with professional and community organizations to support STEM programming

 

Builds and maintains strong relationships with senior leaders, community partners, stakeholders, funding agencies

 

Qualifications

 

Bachelor’s degree required in STEM, business administration, project management, or related discipline. Master’s degree preferred or equivalent education and experience

 

8 to 10 years of progressive and related business experience encompassing strategic planning, people management with proven track record of achievement and success

 

Significant experience with human resource best practice, conflict management, negotiation and issue resolution and sound understanding of legislation related to hiring and managing employees

 

Experience with financial management, program evaluation, program management, and reporting

 

Strong leadership and management skills with record of demonstrating competence in making and executing decisions

 

Demonstrated experience and content knowledge of STEM programming that will aid and enhance the development of programs, events, materials, metrics, reports and presentations

 

Proven ability to manage and engage people, direct and guide staff on large volumes of work, conflicting priorities, and competing deadlines

 

Collaborative team player comfortable leading as well as executing and receiving constructive input from multiple sources

 

Excellent problem solving, organization, creative thinking, interpersonal, technical and writing skills

 

Ability to communicate effectively, precisely, and professionally with internal and external sources

 

Proactive in anticipating needs and the ability to manage tight deadlines

 

Exceptional client service skills to support an academic setting and multi-stakeholder environment

 

Possesses strong critical thinking skills and a motivated problem-solver with high degree of professionalism in both demeanor and communications

 

Ability to think strategically and with a high capacity for success

 

Proven ability to lead, guide and mentor a team by establishing trust and confidence

 

High standard of commitment, ethics, respect, care in program delivery to stakeholders

 

The ability to handle sensitive and confidential information, to work independently and as part of a team, and the capacity to work effectively and efficiently in a complex, fast-paced and changing environment with numerous deadlines and priorities

 

Thorough knowledge of the university, its policies and procedures

 

Frequently required to attend on and off-site programming, conferences, meetings in external locations and evening and weekend events

Is required to be available on-site or on-call during some events


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