Research Portfolio Manager (Grants Manager)
Harvard John A. Paulson School of Engineering and Applied Sciences
United States

Research Portfolio Manager (Grants Manager)
Harvard John A. Paulson School of Engineering and Applied Sciences

Job Code 405007 Financial Professional (N)

Duties & Responsibilities

     The Research Portfolio Manager (RPM) is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators (PIs) in the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS). The position reports to the Assistant Director of Research Administration and Finance (ADRAF). The RPM is a member of a faculty support team that provides the best possible customer service to the PI and lab members in support of their research activities. S/he uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies, and Area procedures. This is a high-volume, fast-paced, and dynamic environment.


• Provides life-cycle grant support.

• Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information. Shepherds supported proposals through the SEAS and University proposal review and submission process. Ensures compliance with federal regulations and University, SEAS and sponsor policies.

• Post-award duties include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices in order to effectively communicate financial reporting to PI, sponsors, and related University offices.

• Utilizing the PI Dashboard, manages faculty-designated funding (sponsored and non-sponsored funds), including monitoring balances and deficits, performing spending projections, developing financial reports, and maintaining working knowledge of basic fund information (ie terms and end dates).

• Conducts financial analysis; presents financial reports that include committed and available balances across all funds, both sponsored and non-sponsored. Utilizes the PI Dashboard, CREW, and OBI for these and other ad hoc financial queries.

• Strategizes with PI on resource/personnel allocations, including initiating and processing required forms and documentation (ie Employee Action Forms).

• Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, PCards, and HCOM.

• Assists PI with programmatic reporting requirements of the various funding organizations, including progress reports.

• Facilitates the effort certification process and advises the PI on related policies.

• Works with the ADRAF to implement local procedures, recommend process improvements, and resolve issues related to research funding.

• Serves as liaison with internal departments. Collaborates with external research groups and their institutional representatives, and communicates with sponsor agencies, as needed.

• Works in collaboration with SEAS Finance to administer capital equipment, including purchasing, tagging and equipment inventory.

• Responsible for sub recipient monitoring on sub-awards/contracts.

• Provides guidance to lab administrators on finance and sponsored research matters including systems, policies, and procedures.

• Other duties as required.


Basic Qualifications

• Minimum three years of research administration or related experience required (e.g. finance or accounting).

Additional Qualifications

• Working knowledge of OMB circulars, 2 CFR 200, FAR, and other federal sponsored research regulations

• Working knowledge of federal and non-federal sponsors' policies and procedures (such as NSF, NASA, DARPA, or NIH), and current issues in sponsored research administration

• Strong skills in MS Excel, Adobe, MS Word, and ability to learn new software and systems (including web-based tools)

• Excellent written and verbal communication skills

• Ability to prioritize duties and meet multiple deadlines

• Ability to work independently and as a team player with a diverse constituency

• Ability to handle confidential information with discretion

• Excellent customer service and problem solving skills

• Ability to embrace change

• Schedule adjustments and overtime may be required during peak periods

• Preferred Qualifications:

• Bachelor's degree preferred

• Experience in an academic or related setting (such as hospital or non-profit) preferred

• Financial management experience with both sponsored and non-sponsored funds preferred

Additional Information

SEAS is not able to provide visa sponsorship for this position.

Please submit a resume and cover letter to be considered for this position.

Commitment to Diversity

SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

Many SEAS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.

The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit

Job Function Finance
Sub-Unit ------------
Location USA - MA - Cambridge
Department SEAS Research Administration
Time Status Full-time
Union 55 - Hvd Union Cler & Tech Workers
Salary Grade 056
Pre-Employment Screening Education, Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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