Research Grants Officer, Office of Research Services, VP Research University of Calgary, Office of Research Services, VP Research Canada

Research Grants Officer, Office of Research Services, VP Research


Job ID: 18032

Updated: Yesterday

Location: Main Campus


Position Overview


The Office of Research Services in VP Research is currently seeking a Full-time Temporary Relief Research Grants Officer for approximately 13 months.


The Research Grants Officer (RGO) is responsible for administering a wide range of complex granting programs with a high volume of work, peaking annually in the Fall. The position is driven by constant, multiple and simultaneous deadlines, continuous change and shifting priorities. As a member of the Grants and Awards Division in RSO, this position reports to the Manager, External Grants and requires the ability to work independently, very strong time management skills, and superior organizational and communication skills.


The primary purpose of this position is to provide pre-award assistance with external research grant applications to the three Federal Granting Agencies, other government departments/agencies, and the not for-profit sector. The RGO works with and is accountable to the Manager, External Grants in delivering client-oriented services in support of the University's research goals. This position identifies funding opportunities, advertises these opportunities to the campus community, coordinates and provides information sessions and workshops, and reviews external research grant applications to ensure compliance with University and agency policies and procedures, including the Tri Council Agreement on the Administration of Agency Grants and Awards by Research Institutions. Working with the Manager, External Grants, the RGO facilitates internal and external interactions related to submissions to the above funding bodies. The RGO will be expected to determine appropriate internal submission procedures for various calls for proposals and to implement these procedures on a university-wide basis. The position has a high level of interaction with faculty members, administrative staff, and other units at the university, and thus requires diplomacy, tact, and exceptional communication and organization skills.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Pre-Award Grant Administration:

  • Advises faculty members on appropriate research funding opportunities through a variety of mechanisms as appropriate (e.g. funding calls, website, information sessions).

  • Educates researchers with regard to timelines and procedures related to the grant submission process.

  • Provides the administrative review of external grant applications to ensure compliance with granting agency and University requirements.

  • Interprets and implements University and sponsor policies, procedures and guidelines.

  • Recommends applications for approval/signature of Director, Grants, Awards and Ethics; Associate Vice President (Research); Vice President or President.

  • Liaises with external agencies during and after application submission and with other units in Research Services and Research Accounting as necessary.


Leadership and Communication:

  • Keeps up to date on funding opportunities in what continues to be a rapidly expanding and complex array of programs.

  • Ensures our research community is kept informed, in a timely manner, of emerging opportunities, program changes, and deadline information.

  • Advises researchers on the development of competitive research proposals by coordinating.

  • Workshops on competitive proposal writing, university and sponsor guidelines, and details of specific grants opportunities.

  • Maintains and develops content for the Grants and Awards section of the website, and other communication materials, as appropriate.

  • Evaluates current procedures and as required, identifies and recommends changes or improvements to internal policies and procedures in order to better facilitate the grant administration process.

  • Expected to provide input into future planning related to the external grants portfolio and to the strategic planning exercises of the unit as a whole, as required.


Post-Award Grant Administration:

  • At award stage, prepares package of information for Research Accounting to initiate project set-up, including collection of all required certifications and approvals.

  • Manages intake of sub-grants from other institutions for projects falling in the RGO portfolio.

  • Liaises with legal units as needed to facilitate the legal review of any agreements associated with awarded grants.

  • Liaises with the ethics unit on any questions relating to certification requirements and compliance.

  • As file owner for grant records, ensures the eRSO database contains current application and award data related to the portfolio, and that hard copy and electronic files are kept up to date.

  • Provides on-going maintenance of grant files, and acts as first point of contact for any amendment to the grant, including extensions.


Qualifications / Requirements:

  • University degree is required.

  • Solid knowledge of University policies relating to research is required, along with understanding of federal and provincial policies governing the administration of grants at educational institutions.

  • High level of flexibility and ability to adapt to changing workloads and priorities required.

  • Ability to provide accurate information professionally, courteously and in a timely manner, respecting appropriate confidentialities, is required.

  • Must be a fast learner, able to work independently with appropriate instruction and minimal supervision.

  • Good knowledge of Microsoft applications (Word, Excel, Outlook and PowerPoint) is required.

  • Excellent written and verbal communication skills, strong time management, organizational and interpersonal skills are required.

  • Sound decision-making capabilities required.

  • Previous experience working within a post-secondary institution, funding agency or similar organization is preferred.

  • Several years of demonstrated experience in a research environment, preferably at a major university, and in administrative procedures and computer applications would be considered a strong asset.

  • Ability to organize and lead effective workshops and information sessions would be considered a strong asset.


Application Deadline:  April 22, 2019


We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit


The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

If you apply for this position please say you saw it on Adminoxy


All Jobs


Harvard University Academic Positions

Kuwait University Current Faculty Openings

Osaka University Academic Opportunities

Purdue University Job Postings for Faculty Positions

Texas Tech University Faculty Openings

Tsinghua University Job Postings

University of Cambridge Job Openings

University of Geneva Faculty Opportunities

University of New South Wales Job Openings

University of Nottingham Research Positions

University of Oslo Academic Jobs

University of Saskatchewan Faculty Positions

University of Southampton Research Vacancies

University of Tokyo Current Academic Vacancies

University of Toronto Open Faculty Positions