Research Administrator 2
Stanford University Department of Anesthesiology, Perioperative & Pain Medicine
United States

Research Administrator 2




The Department of Anesthesiology, Perioperative & Pain Medicine is one of the largest departments in the Stanford University School of Medicine, with 190 faculty, of which approximately 30 have significant research interests. The department was 4th ranked anesthesiology department in the country in NIH funding in 2014 and 2015, and we project an increase in funding this year.  We are seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.  Join a team of research administrators supporting and working closely with PI’s and other researchers advancing education, perioperative and pain medicine, and patient care.


*This position will be moving to Stanford University Redwood City campus June 2019.


Duties include:

•    Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

•    Develop, prepare, and finalize project budgets, and provide budget justification.

•    Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. 

•    Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

•    Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

•    Develop and communicate reports supporting project status; create effective forecasting and decision aides.

•    Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

•    Understand, apply, and advise on university and government policies for projects.

•    Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

•    Participate in and contribute to process improvements. Lead other staff in group projects

•    May participate as a mentor and provide cross-training as needed.

*Other duties may also be assigned

Desired Qualifications:


    Experience in an academic setting.

    Stanford experience a plus


Education & Experience (Required):


    Bachelor's degree and three years of job related experience, or combination of education and experience.


Knowledge, Skills and Abilities (Required):


    Basic knowledge of governmental regulations.

    Ability to understand, interpret, and communicate policies and procedures.

    Excellent oral, written, and communication skills.

    Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

    Strong accounting skills; knowledge of accounting principles.

    Ability to complete Cardinal Curriculum I and II within first year in role.

    Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

    Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

    Competency in project management.

    Extreme attention to detail.

    Ability to work well independently, but also to seek or offer assistance when needed. 

    Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

    Excellent time management and organizational skills.


Certifications & Licenses:


    Cardinal Curriculum I and II must be completed to remain in this position.

    Certified Accountant or Auditor or similar credential desired.


Physical Requirements:


    Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

    Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

    Rarely lift, carry, push and pull objects weighing 11-20 pounds.


Work Standards:


    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job

Additional Information


    Schedule: Full-time

    Job Code: 4482

    Employee Status: Regular

    Grade: G

    Requisition ID: 82900


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