Project Manager, Hacking for Defense Stanford University United States

Project Manager, Hacking for Defense

Dean of Research, California, United States


Administrative Services Administrator 1
Job Family: Administration
Job Series: Administrative Services Administrator
Job Code: 4121
Grade: H
Exemption: Exempt
Hacking for Defense Project Manager:

Hacking for Defense (H4D) is a Stanford program that applies Lean Start-up principles to solving national security, defense, and/or intelligence community problems. Stanford H4D is responsible for supporting activities on campus and beyond. On-campus, H4D offers the Hacking for Defense course which connects teams of multi-disciplinary students to national security, defense and/or intelligence community problems. Over the course of a term, students rapidly develop, iterate, and build prototypes to solve real-world problems. Stanford H4D is also standing up an accelerator capability to support the maturation of student prototypes post-class. Off-campus, Stanford H4D is responsible for teaching other universities and research teams about Hacking for Defense methodologies and mentoring students and faculty on applying those methodologies to research.


Stanford H4D is seeking a project manager to manage on-campus and off-campus activities. The project manager will monitor and manage activities (e.g. H4D conferences and workshops) from inception to delivery by organizing H4D activities, engaging stakeholders, and managing finances. In addition, the project manager will cultivate new relationships with government, industry, and foundation organizations.

Responsibilities include:
  • Develop ideas about how H4D can be leveraged to meet a diverse set of stakeholders needs
  • Organize, scope, and plan H4D activities to ensure the delivery of necessary outcomes
  • Engage potential industry, government, and foundational stakeholders to develop new funding streams
  • Engage stakeholders to provide an understanding of H4D and its application to solving security problems
  • Manage the budget of the H4D project by accurately tracking costs
  • Ensure that the deliverables meet sponsor requirements

Note: Not all unique aspects of the job are covered by this job description


Administer, support, and manage programs or functions under general supervision.

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.
  • - Other duties may also be assigned



Education & Experience:
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

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