Project Administrator Johns Hopkins University, Chief of Staff United States

General Summary/Purpose


This position focuses on operational integration and project management execution while driving organizational improvement and success. This role will report to the Chief of Staff and have responsibility for supporting strategic initiatives, organizing staff deployment, and facilitating staff development and retention to align with school objectives. She/he will partner closely with directors and managers in the Dean's Office and key JHSON leadership to form an integrated school wide approach to operational efficiency and excellence.


Key deliverables include: supporting strategic operations and initiatives; mapping integrated staff operations and processes; identifying synergies and a sustainable organizational structure that promotes staff engagement; and defining metrics to track progress according to strategic plan.


Specific Duties & Responsibilities


• Work closely with the Dean and COS to develop school wide strategies to drive organizational and cultural change and improvement.


• Lead people-centered collaboration with internal and external teams as they relate to the entire change management process.


• Identify and assess the barriers, gaps and risks in staffing processes/procedures and proposes/lead execution of appropriate resolutions.


• Facilitate processes and work with cross functional teams to optimize synergies and efficiencies across business unites and ensure timely business continuity and accountability. Partner with JHSON HR to develop and enhance ongoing staff professional development and recruitment, and employee engagement plan(s); identify innovative and customized training and education to meet staff needs.


• Coordinate with JHSON HR to support staff coordination across the school


• Effectively develop, execute and track staff engagement plans and community service activities to align with school objectives.


• Monitor and assess workflow school wide and identify opportunities for greater efficiency particularly during standard periods of high activity including but not limited to accreditations, grant submission cycles, Evening with the Stars, graduations.


• Oversee all administrative activity from a macro level; lead monthly administrative meetings to identify, develop and communicate best practices.


• Work closely with the director of institutional research and strategic initiatives to develop better collection, tracking and analysis for staff feedback.


• Regularly review and interpret employee data to identify shortfalls and opportunities and focus resources and efforts to ensure success.


• Assist with coordination of department reviews for quality improvement.


• Implement internal communication formats to improve and expand staff feedback.


• Ensure that staff development and engagement align with and address Gallup poll results and climate survey.


• Advise on onboarding and off-boarding procedures on an annual basis.


• Work closely with JHSON HR and Central HR to identify and communicate prescribed growth opportunities for staff; mapping for advancement.


• Assist faculty and staff with developing greater continuity and efficiencies regarding staff impacted by grant funding cycles.


• Lead a school wide effort to improve customer service.


• Serve as the dean's office liaison on the Staff Committee and Wellness Committee.


• Promote our goals of diversity, equity and inclusion


Minimum Qualifications


• Five (5) years of managerial experience in an operations or project management role.


• Master's degree.


Preferred Qualifications


Master's of Business Administration preferred.
Project management, Six Sigma or other operational improvement methodologies preferred.


Special Knowledge, Skills, and Abilities


• Capacity to exercise discretion and confidentiality.


• Ability to exercise excellent communication (verbal and written), organization, time management and listening skills.


• Ability to relate to many levels of authority and bridge gaps in culture and perception.


• Demonstrated project management skills in both leading efforts and being a team member.


• Ability to think critically using logical thought processes to analyze and solve problems.


• Displays the capability to adapt to new, different or changing environments.


• Demonstrated ability to trouble-shoot and handle sensitive issues.


• Ability to take direction and work independently.


• Fundamental knowledge of the organization and nursing profession, preferred but not required.


• Conducts self in a manner of professional integrity and respect for others.


• Self-starter to generate, evaluate and implement solutions.


Classified Title: Project Administrator
Working Title: Operations Integration Manager
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $70,103 - $96,472 / commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday , 8:30a - 5:00p / 37.5 hours per week
Exempt Status: Exempt
Location: 06-MD:School of Nursing
Department name: 10001232-Office of the Dean
Personnel area: School of Nursing


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.


EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm


School of Nursing - East Baltimore Campus


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