Procurement Tax Manager Stanford University Department of Payment Services United States

Procurement Tax Manager

 

 

Job Family: Finance

Job Series: Accounting

Job Code: 4443

Grade: J

Exemption: Exempt

 

Note: Not all unique aspects of the job are covered by this job description

Job Code: 4443

Job Grade: J

 

The Stanford University Payment Services Department has a challenging opportunity for a Procurement Tax Manager, performing a variety of activities in support of the Procurement department. The Procurement Tax Manager will work closely with other members of the Payment Services department, as well as partners within the Procurement organization and across the Stanford community, to manage a continuous monitoring program in support of the entire Procurement tax compliance portfolio which includes responsibility for accurate withholding, accruals, tax remittance, tax form issuance and regulatory filings. Additionally, this position will perform complex reconciliations and report the nature of these intricate reconciliations to management.

 

This position requires strong critical thinking and analytical skills. It also requires the ability to establish and/or maintaining strong internal controls plans previously established and helping to drive process improvements and system developments, representing the interests and tax compliance requirements of the Procurement organization.

 

JOB PURPOSE:

Perform complex accounting functions including designing and performing ad hoc analyses, developing and maintaining complex data models, analyzing large data sets, and reconciling complex accounts.

 

CORE DUTIES*:

 

    Manage a continuous monitoring program in support of the entire Procurement tax compliance portfolio which includes responsibility for accurate withholding, accruals, tax remittance, tax form issuance and regulatory filing for:

        California Non-Resident Withholding and Reporting (592)

        U.S. Non-Resident Withholding and Reporting (1042)

        Sales & Use Tax Accrual and Reporting

        Miscellaneous Income Reporting and Backup Withholding (1099-MISC, 1099-C and 1099-K)

    Implement and maintain procedures to ensure that all compliance requirements are completed by the applicable due date

    Perform complex and detailed reconciliations, closure processes, research and critical analyses. Identify, prioritize, and resolve complex tax issues which may span multiple areas; identify underlying issues; recognize exceptions; recommend solutions.

    Recommend and implement process improvements to maximize efficiency in tax compliance reporting and operations including training, and mentoring of staff as needed

    Continuously assess and update department desktop procedures, identify gaps and outdated documentation, and ensure all processes are supported with current and complete documentation

    Provide appropriate working guidance to colleagues, enabling them to apply appropriate withholding and reporting to all transactions

    Collaborate with communications team to create and maintain clear and concise tax-related procedures for administrative staff managing purchasing transactions

    Create and monitor department’s dashboard reports, performance metrics and management reporting

    Remain current on changes to applicable tax regulations and processes and partner with teams to ensure overall compliance with tax and reporting requirement

    Function as liaison with the Tax department for Procurement tax compliance related questions

    Provide support during audits and lead follow-up efforts on compliance and tax issues and tasks

    Develop and maintain subject matter expertise of tax compliance functionality within all Procurement systems, utilizing existing system functionality to increase effectiveness of programs

    Analyze system migrations and new system implementations for Procurement Tax impacts, actively participating in the development of business requirements and UAT

    Lead and support unit and organization strategy and change management initiatives. Analyze existing systems and processes; identify greater efficiencies and improved internal controls opportunities; incorporate new regulations; recommend solutions that may require policy changes or new processes.

    May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

 

* - Other duties may also be assigned

 

MINIMUM REQUIREMENTS:

 

Education & Experience:

 

    Bachelor’s degree required. Advanced degree desired: Master’s Degree in Taxation, or MBA with tax exposure. CPA preferred.

    Minimum 5-7 years of applicable work experience, or an equivalent combination of education and relevant work experience, required. Tax experience in a high-caliber firm, and/or in another large tax-exempt organization, preferred.

    Experience with Oracle ERP system, specifically in managing a technology-driven tax compliance program, desired

    Understanding of tax law, compliance procedures, use tax accrual methodology, and tax initiatives

    Experience with AP tax, tax research, tax accounting, audits tax saving strategies

    Proficient use of technology including MS Office suite, enterprise/general ledger (GL) systems, and tax compliance applications

    Working knowledge of SQL or similar scripting language to be able to write scripts to extract data for analysis.

 

 

Knowledge, Skills and Abilities:

 

    Ability to interpret and apply advanced accounting knowledge and understanding of Generally Accepted Accounting Principles.

    Experience with Oracle ERP system, specifically in managing a technology-driven tax compliance program

    Understanding of tax law, immigration law, compliance procedures, use tax accrual methodology, and tax initiatives

    Experience with Procurement tax, tax research, tax accounting, audits tax saving strategies

    Working knowledge of SQL or similar scripting language to be able to write scripts to extract data for analysis.

    Strong organization, planning and project management skills; ability to prioritize tasks to meet business requirements and deadlines

    Strong oral and written communication skills

    Ability to interact with all levels of the organization, influence senior management and business partners, and drive process improvements

    Demonstrated ability to work independently, take initiative when issues arise to develop workable solutions and/or preventative measures

    Customer focused, with continuous improvement mindset, problem anticipation and resolution

 

 

Certifications and Licenses:

None

 

PHYSICAL REQUIREMENTS*:

 

    Constantly perform desk-based computer tasks.

    Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.

    Occasionally write by hand, twist, bend, stoop and squat.

    Rarely stand, walk, reach or work above shoulders and use a telephone.

 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

 

WORKING CONDITIONS:

 

    May work extended hours during peak business cycles.

 

 

WORK STANDARDS:

 

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

    Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu

 

 

Additional Information

 

    Schedule: Full-time

    Job Code: 4443

    Employee Status: Regular

    Grade: J

    Requisition ID: 83045

 


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