Pre-Award Administrator King Abdullah University of Science & Technology Saudi Arabia

Date: May 28, 2019
Location: Saudi Arabia
Company: King Abdullah University of Science & Technology

Position Summary:

The role is to manage and facilitate research applications to funders as well as proposal development and budgeting of all sponsored research activities in alignment with KAUST policies and procedures, in particular any approval processes required.

Major Responsibilities:

Provide direct advice and assistance to KAUST faculty on sources of funding and the requirements of sponsors;
Work with international funders and KAUST sponsors;
Manage and administer research applications in reply to internal or external funding calls;
Support the development of pre-award processes and policies in particular with regards to costing, pricing and ethical compliance requirements;
Ensure all proposal submissions are in compliance with KAUST policies and follow a sound proposal approval process, in particular ensuring that applications are evaluated and priced in accordance with KAUST policy;

In liaison with the Awards and Contracts Specialists, review sponsor's terms and conditions for suitability of funding;

Ensure that research proposals are signed off in accordance with the applicable KAUST protocols and proposal alignment with KAUST strategies;
Organize and run training programs and workshops for faculty on proposal development and other aspects of funded research activities;
Work with the Awards and Contracts Specialists as well as other internal departments, in particular the Technology Transfer Office on any intellectual property issues in research proposals and the Industry Engagement Office for industrial sponsors;
Support Post Award administrators for activating new projects.


Excellent understanding of academic research and of research processes;
A wide knowledge of the sources of information on potential funding opportunities;
A good understanding of potential ethics and governance issues in research;
Experience to cost and price research projects and approval processes required in a higher education environment;
Ability to use SAP, and research administration software;
Strong interpersonal, communications and presentation skills;
Demonstrated organizational and time management skills;
English proficiency;
Cross cultural sensitivity and awareness


Minimum of a Bachelor's degree, preferably in science, engineering, business or in another area applicable to job requirements or a professional qualification of equivalent standing;
4-8 years of experience working in a relevant field, preferably in higher education;
Prior experience in developing and/or managing research-related projects or project funding is a must;
Experience of working in an international environment is desirable;
Arabic knowledge is a plus.

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