Postgraduate Administrator
Imperial College London, Department of Finance
United Kingdom

ob summary

We are looking for an experienced administrator to provide administrative support to staff and students in a busy office environment. You will have effective written and verbal communication skills and have the ability to use initiative and be able to work independently and as part of a team. You should be proficient in the use of modern desk-top software.

Duties and responsibilities

• Pre-Entry Administration: Acting as the key point of contact for prospective PGR students, dealing with enquiries and providing advice, information and guidance on the degrees and application process. 

• Post entry Administration: Organising the induction of new students, monitoring student attendance and recording student-supervisor meetings, liaising with supervisors on the scheduling of supervisory meetings. 

• Providing advice on doctoral training programmes and other relevant internal and external funding opportunities

Essential requirements

• Educated to Degree level or equivalent 

• Experience of administrative work within a Higher Education setting, particularly in student records, programme administration, or outreach and recruitment/admissions

• Proven ability to work within a complex environment with key internal and external stakeholders
Working knowledge of a range of computer-based procedures and software packages, including Microsoft Office
• Effective verbal and written communication skills with the confidence and diplomacy to interact with all levels of staff and with students

Further information

This is a full time open ended role.

For an informal discussion about the post, please contact Mr. Momo Rahim by email 

Should you have any queries regarding the application process please contact Ms. Sarah Wissing by email at:


About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

All Imperial employees are expected to follow the 7 principles of Imperial Expectations: 

  • Champion a positive approach to change and opportunity
  • Communicate regularly and effectively within, and across, teams
  • Consider the thoughts and expectations of others
  • Deliver positive outcomes
  • Encourage inclusive participation and eliminate discrimination
  • Develop and grow skills and expertise
  • Work in a planned and managed way 

In addition to the above, employees are required to observe and comply with all College policies and regulations.

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

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