Payroll officer with an interest in payroll systems Karolinska Institutet, University Administration, HR Department Sweden

Payroll officer with an interest in payroll systems



Karolinska Institutet, University Administration, HR Department

The university administration supports Karolinska Institutet's institutions and management. The University Administration's goal is to provide good service and contribute with professional and efficient administration to KI's education and research.

Are you a person who enjoys challenges where you get to work close to business with the development of payroll systems? Do you want to work in a large organization with many contact areas? Do you want the opportunity for individual development? Then you should read on.


At Karolinska Institutet you work in an exciting, energy-filled and innovative environment. For the right person, the possibility of influencing the work content and developing itself within the role is great.



The salary unit is part of the HR department and consists of ten employees. We handle about 6,500 salaries every month. We work together, which places demands on cooperation ability and structure.  



You will be working with business processes for our HR systems primarily with the Primula payroll system. The task is to be involved in developing and adapting changes that are necessary to ensure that KI complies with applicable laws and agreements and that Primula is perceived as a user-friendly system. Among other things, included to:


 Communicate changes in the systems into the business

 Participate in various development projects

 payroll runs

 Authorization and device setup

 Participate in development group for systems within the payroll unit

You will also be able to work with custom wage administration issues where you are the contact person for selected institutions. Here you get to work consultatively in the entire wage administration area.


The work as a salary officer includes having contact with employees, managers, staff functions at our institutions and other external authorities.



We are looking for someone who has polytechnic competence as a salary specialist or equivalent education / competence as well as a few years' experience of salary administration work.


You have great pay system interest and generally good IT skills, preferably in Excel. You are used to interpreting collective agreements and are well versed in legislation and regulations in the area.


Personal characteristics


We attach great importance to your personal qualities and seek you who take a great responsibility, drive your work forward and enjoy working with an active role in contributing to improvement work. Your ability to organize and plan the work and follow common routines is good. You should be used to managing deadlines, such as the monthly pay run.


You are efficient and quality conscious and when the role includes supporting the business in different pay issues, you also need to be service oriented, pedagogical and responsive. You handle information and issues within pay with high integrity and good judgment. With your positive attitude and good collaborative ability you will find it obvious to contribute to a nice working climate and to further develop the salary unit.   


Since in the role you have many contacts both via meetings, mail and phone, you need to be able to express yourself well in Swedish and English in speech and writing.



The application must be made via the Varbi recruitment system.


At permanent employment, Karolinska Institutet applies 6 months of probation.


Karolinska Institutet is one of the world's leading medical universities. In Sweden, Karolinska Institutet accounts for just over 40 percent of medical academic research and has the largest range of medical education. Since 1901, the Nobel Assembly at Karolinska Institutet appoints recipients of the Nobel Prize in physiology or medicine.


Karolinska Institutet strives to be a workplace with a gender balance that is free from discrimination and provides equal opportunities for everyone. To staffing and recruitment companies and to you who are salespeople: We kindly opt out of direct but direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.


Type of employment     Permanent position

The scope of the employment   Full-time

place     Solna

County Stockholm County

Land      Sweden

References         2-2621 / 2019


Patrik Rosén. salary manager, +46 8 524 861 12

Union representative   

The Saco Association at the University Administration,

Magnus Anå, OFR, 08-524 864 37,

Henry Wölling, SEKO,

Published            2019-04-30

Application deadline       2019-05-24

If you apply for this position please say you saw it on Adminoxy


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