Payroll Administrator, Financial Operations, Finance
University of Calgary, Payroll Department

Payroll Administrator, Financial Operations, Finance


Job ID: 17706

Updated: March 6, 2019

Location: Main Campus


Position Overview

The Payroll Department within Finance is currently seeking a Full-time Temporary Relief Payroll Administrator for approximately 18 months.


The Payroll Departments primary role is to pay employees accurately and on time.  The work is performed within a strong team environment with the stresses of simultaneous deadlines to meet semi-monthly pay runs (24 pay runs per year) to over 10,000 employees and students.


This position reports to the Supervisor, Payroll Operations, and will focus on the administration of the day to day payroll application in a high volume, highly specialized and complex area that requires thorough attention to detail as the impact of errors is high.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Accurate interpretation, calculation and processing of Payroll and Benefits from numerous sources to ensure payment is produced within specified timelines and results in a correct gross to net

  • Complete various payroll audits to ensure information is up to date and complete for payroll processing

  • Understand accounting principles used to process day to day payroll including recoveries which are more complicated in nature

  • Ongoing review and updates to the PIERS report to ensure year end reporting is clean

  • Ensures that regularly scheduled transmissions to banks for cheques and deposits are processed each pay run and daily when required

  • Investigates banking issues such as stop payments, traces and retrievals and determines appropriate course of action to take as a result of these issues

  • Responsible to continually review business practices with a view to streamline and leverage the new PeopleSoft system

  • Investigating and correcting errors (i.e. overpayments, incorrect payments, fee remissions for students etc.) and advising departments in a professional, diplomatic, respectful manner as to solutions and alternatives in these challenging situations

  • Provide employees with direction and information pertaining to their personal pay issues

  • Answer inquiries from various agencies using diplomacy and maintaining confidentiality

  • Provide recommendations/solutions to better leverage the system and ensure consistency amongst business practices

  • Participate in meetings to review and improve business processes

  • Meet government reporting requirements (Revenue Canada, Services Canada, FOIP)

  • Ensure that all transactions are appropriate and correct to ensure correct year end reporting

  • Pay line Entries, confirmation of data entered, investigation of an employee's concern, partnering with various areas to resolve issues and to streamline business processes

  • Collaboration with Pension and Payroll analysts when exceptional situations arise


Qualifications / Requirements:

  • Completion of the PCP Certification with Canadian Payroll Association

  • Grade 12 Diploma

  • Two years payroll experience in an office environment with demonstrated strong communication, customer and team skills

  • Current knowledge of Time application standards and practices and the impact to the gross to net payroll processes

  • Preferred experience with PeopleSoft HR/Time/Payroll system.

  • Excellent understanding of Alberta Employment Standards Codes, CRA and Service Canada regulations and Acts

  • Extensive knowledge of University policies and procedures, numerous union contracts, and Government Regulatory procedures

  • Able to maintain diplomacy and confidentiality at all times

  • Able to exercise judgment within established guidelines 

  • Must have strong listening skills and be able to communicate with the diverse multicultural community of the University

  • Strong working knowledge of Microsoft Office applications (Word, Excel, Access, Outlook and PowerPoint)

  • Knowledge of University core business systems (PeopleSoft HR, Payroll and Benefits)


Application Deadline:  March 20, 2019


We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit


The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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