Outreach Administrator (MT0682, COM1A, GR02) McGill University Department of Earth and Planetary Sciences Canada

Outreach Administrator (MT0682, COM1A, GR02)




Job Category:

Term positions for management and excludeds


Position Summary:


The Outreach Administrator will be responsible for organizing and managing the Department of Earth & Planetary Science’s outreach activities to generate awareness of and interest in Earth Sciences, increase undergraduate recruitment, and enhance visibility of academic activities. Responsibilities include, but are not limited to, undergraduate student recruitment, developing an outreach strategy for the unit, managing the department’s communications and online presence, overseeing promotional activities, coordinating events, and undertaking special projects pertaining to the activities of the unit.


Duties and Responsabilities:


    Assist with the planning, development and implementation of an outreach strategy for Earth and Planetary Sciences (EPS) to reach Montreal-area CEGEPS and/or Secondary Schools, with the goal of raising the visibility of choosing a degree program in Earth and Planetary Sciences. Collaborate with other outreach programs in the Faculty of Science (e.g., Redpath Museum, Chemistry, Physics, etc.).

    Organize, manage, and evaluate EPS outreach events by assessing needs, determining appropriate logistical arrangements, liaising and negotiating with suppliers/service providers, arranging for event publicity and promotion, conducting post-event evaluations, compiling data and preparing reports to inform future planning.

    Write and present materials (e.g. presentations, documentation, etc) to support the outreach and recruitment activities of the unit.

    Assist the unit in the development, planning and implementation of its overall internal and external communications and branding strategy. Liaise with the Faculty’s Communications Strategist to produce internal and external McGill communications, ensuring consistency of messaging (EPS, mission and objectives) across all platforms.

    Work closely with EPS academic staff and with the Communications Strategist on public media, stories and requests, identifying in-house experts, and developing key messages and story pitches.

    Responsible for the maintenance of content on the departmental website. Monitor web analytics/metrics and make recommendations based on findings.

    Manage social media content for student engagement, recruitment and alumni engagement. Keep EPS presence current with digital platforms (Facebook, Twitter, Instagram and other emerging and future social media platforms).

    Assist with the planning, development and implementation of a student recruitment strategy, including initiatives and the organization of activities to help meet enrollment goals as well as attract students to the EPS and ESS programs.

    Prepare and administer event budgets, ensuring costs are within budget (e.g. The Wares Distinguished Speaker Series).

    Perform other related duties as required.


Education and Experience:



Three (3) years' related experience


Other Qualifying Skills and Abilities:


Solid understanding of Earth Sciences. Undergraduate degree in an Earth Science related field is an asset. Experience communicating Earth Science concepts to a wide range of people including students in secondary school, CEGEP and at the undergraduate level. Experience in public speaking tailored to different audiences (adult, high school and/or CEGEP student, etc). Strong knowledge of social media (Facebook, Twitter, Instagram, etc). Strong problem-solving and organizational skills, diplomacy and proven ability to take initiative. Demonstrated ability to prioritize, multitask and meet deadlines. Proven managerial skills with a strong sense of professionalism, ability to build constructive and effective relationships in an academic setting. Event organization/planning skills and experience. Client–focused and service-oriented, with a proven ability to interact with people at all levels, including students. Experience in maintaining websites. Demonstrated ability to work in a PC environment with a strong knowledge in Powerpoint, Word, Excel, Outlook, etc. Excellent written and oral communications skills in both English and French.


Additional Information:


Ability to travel and co-ordinate activities within Canada and abroad, if necessary, including occasional events on weekends and evenings.


How to Apply:


Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Science:




McGill University, Faculty of Science, HR Services


853 Sherbrooke Street West (Dawson Hall), room 314


Montreal, Quebec


H3A 0G5






The deadline to apply for this position is May 24, 2019  at 5:00 PM.


*Current employees: please indicate your McGill ID number in your application.*


We thank all applicants for their interest in McGill University. However, the Faculty of Science will only contact applicants selected for an interview.


McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority. (M & Excluded)


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell@mcgill.ca or 514-398-1660.


Faculty of Science

Department of Earth and Planetary Sciences

Salary Range:

(Grade 02) ($42,000 – $52,500 (midpoint) – $63,000)




Two (2) years from starting date with a possibility of extension

Reporting to:


Reference no.:


Post Date:

Friday, May 10, 2019


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