Office Assistant, School of Architecture Carnegie Mellon University United States

Description:


Carnegie Mellon University (CMU) is a global research university that challenges the curious and passionate to deliver work that matters. Through a robust undergraduate program, ten graduate programs, and extensive community outreach, our world-class School of Architecture (SoA) provides deep immersion in the discipline of architecture, intensified by CMU's culture of interdisciplinary innovation and creative inquiry.


The School of Architecture is looking for a thorough, detail-oriented individual to assist with the SoA's marketing/communications efforts and day-to-day operation of the administrative office on a regular part-time basis (weekly schedule of approximately 25 hours per week). This position will report to the Head of School.


Your responsibilities will include:


Marketing & Communications


Manage email lists, including subscriber management and contact information updates, and assisting with creation of weekly newsletters.

Basic website content updates in provided templates. Experience with SquareSpace and/or other CMS a plus.

Update marketing collateral and other documents, such as business cards, and preparing files for print. Creating/editing flyers, handouts, posters, and other visuals and graphics as needed.

Assist with creation and management of content for new quarterly alumni newsletter.


Admission Assistance


Welcome prospective students and families and provide them with basic and directional information.

Prepare undergraduate and graduate admission mailings of letters, information packets, and prepare packages for college fairs.

Check-in received applicant materials and update applications in applicant management platform, SlideRoom.


General Office


Answer and direct phone callers, visitors, etc.

Organize and maintain the main office common areas.

Review inventory of coffee, water, office stationery, hand-outs, merchandise, and miscellaneous supplies. Place orders to replenish.

Scan documents for current use and archival purposes.

Enter all online calendaring for School events, room reservations, and meetings.

Provide administrative support for faculty research projects including organizational tasks, material orders/processing, and communications.

Collect and organize departmental statistics for annual reporting to Associations.


Facilities


Set up rooms (arrange tables and chairs) for classes, meetings, order food and meet delivery personnel as needed. Return to assist with clean-up at end of the meeting.

Send requests for repairs/maintenance to FMS. Attend quarterly FMS meetings and report.

Work with custodial services to maintain inventory of trash bins, recycle bins, paper towels, soap, and misc. supplies in studios.

Work with students in studio to keep the spaces clean and free of debris.

Oversee end of semester studio clean out.

Other duties as assigned.


Qualifications:


High school/GED required

At least 1 year of relevant administrative support experience

Knowledge of Microsoft Office is imperative with experience using Mail Merges to create Admissions documents, emails, name tags, etc. from provided data and templates.

Excellent organizational, customer service, and communication skills

Attention to detail in producing public-facing written and visual communications, such as website, mailings, social media, etc.

Experience with MailChimp and/or other mailing list management tool preferred.

Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) preferred.

Weekend availability for event support may be required (6-8 times per year)



More Information:


Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of employee benefits is available at: http://www.cmu.edu/jobs/benefits-at-a-glance/index.html

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.


Job Function:
Office / Administrative Support

Primary Location: United States-Pennsylvania-Pittsburgh

Time Type: Part Time

Organization: ARCHITECTURE

Minimum Education Level: High School/GED

Preferred Education Level: Associate's Degree or equivalent

Budgeted Base Pay: $11 - $14 per hour


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