Manager, Research Finance Stanford University Department of Otolaryngology United States

Manager, Research Finance




Stanford University – Department of Otolaryngology – Head & Neck Surgery is seeking a Manager, Research Finance (Research Administrator 3) to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and cross-school initiatives. The ideal candidate has proficient research administration and financial analysis background, is a team player, takes initiative, and is motivated to contribute in a rapidly expanding School of Medicine Department. In addition to working closely with Faculty, Postdocs, & Residents candidate provides day-to-day leadership with oversight of staff to ensure high performance and healthy work environment while providing guidance, delegating tasks, and ensuring day-to-day operations across all programs run efficiently. The ideal candidate will be able to communicate and collaborate effectively with a diverse range of teams and job functions. Our culture seeks to maximize collaboration among basic scientists, engineers, and clinicians to address important translational research questions. We strive for, and achieve, excellence in all of our core missions: clinical care, education, and research.


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Duties include:


• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.

• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.

• Manage contract closeout process and audit inquiries; submit final reports and certificates.

• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.

• Oversee and review work of other staff. May supervise, train and mentor other staff.

• Serve as a resource on subject area to principal investigator staff.



About Stanford University


Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.


Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.


Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Thank you for your interest!


* - Other duties may also be assigned






Academic Environment / Grant Management Experience.

Ability to own and lead several important financial processes.

Ability to conduct variance analysis and other reporting and analysis to provide insights into project budgets.




Bachelor's degree and five years of job related experience, or combination of education and experience.




• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).

• Knowledge and ability to understand, interpret, and communicate university policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing international collaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.

• Extreme attention to detail.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.




• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.




• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.


* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.




• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


Additional Information


    Schedule: Full-time

    Job Code: 4483

    Employee Status: Regular

    Grade: I

    Requisition ID: 82526


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