Manager in Finance and HR Administration
University of Toronto


Under the general direction of the Chief Administrative Officer (CAO), and with the assistance of the Department’s administrative services group, the Manager, Finance and HR Administration provides financial management, human resource management, and organizational leadership for the Department.


Collaborating with the Department’s academic leadership and the CAO, The Manager, Finance and HR Administration participates in the development of the Department’s budget, and short and long-term financial plans. Financial responsibilities include monitoring all activities (revenues, cost recoveries, and expenses) in operating and research accounts, departmental funds and trust accounts, reporting material variances from the budget to the CAO, and recommending corrective measures.


The Manager, Finance and HR Adminstration manages all human resources activities, including all payroll processing, the administration of research leaves and activity reports for academic staff, and the administration of hiring processes and personnel files for support and research staff.


The Manager, Finance and HR Administration serves as the research grants coordinator for the department and serves as a consultant/resources person for faculty and staff on financial, personnel, grant-related, and policy issues.


The Manager, Finance and HR Adminstration is responsible for managing the Department’s administrative services group, including task assignments, professional development, and absence management.


Working with the CAO, the Manager, Finance and HR Administration is responsible for ensuring that all departmental administrative, financial and human resources activities comply with relevant legislation, policy, grants provisions and contracts, assisting in the formulation of sound fiscal policies and practices.




Bachelor’s degree with relevant coursework in accounting/business /finance or an acceptable equivalent combination of education and experience.


Minimum five (5) years’ recent and progressive experience in financial management and administration, working in a senior administrative role, managing a complex organization preferably in a University environment. Expertise in budget planning, financial management and control. Experience in the application of sound financial principles and practices. Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, academic administration. Experience building and developing effective administrative systems and processes. Experience leading and motivating others. Experience supervising staff, preferably in a unionized environment. Knowledge and demonstrated working experience with University financial, human resources, procurement and research grant management systems is mandatory.

Excellent administrative, analytical and financial skills (including budgeting) with ability to interpret and apply information and provide financial analysis. Strong problem solving and decision-making and planning skills. Excellent interpersonal, oral and written communication skills, skilled at delivering effective presentations. Excellent time management skills, strong organizational skills and attention to detail. Proven ability to set priorities and work schedules to meet departmental needs and deadlines. Strong leadership and conflict resolution skills. Good computer skills with proficiency in office automation and presentation tools, and with electronic communication tools including email and VOIP. 


Demonstrated flexibility and adaptability within a changing environment. Service-oriented and responsive to the needs of the Department and the Faculty. Ability to work effectively in an interdisciplinary environment and to keep up-to-date on the rapid changes in the University environment. Discretion and confidentiality in dealing with highly sensitive information. Ability to work independently. Ability to make sound decisions under pressure and in response to changing priorities.


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