Lab Manager Stanford University United States

Lab Manager

School of Medicine, California, United States

 

Job Code: 4103
Grade: F

The Stanford Cognitive and Systems Neuroscience laboratory within the Department of Psychiatry and Behavioral Sciences at Stanford University’s School of Medicine is looking for an organized, bright, motivated individual to fill the role of Lab Manager to participate in the organization and coordination of a large lab with numerous research projects on brain development in children Autism Spectrum Disorders, Attention Deficit Hyperactivity Disorder and Learning Disabilities, and typically developing children. This position will entail recruitment of participants for research studies, general organization of the lab, assisting with the oversight of full time and part time research staff, coordinating data collection, and insuring compliance and safety of research studies, and assisting with the overall efficiency and well-being of the lab. The Lab Manager will be expected to maintain excellent rapport with child and adolescent participants and their parents, researchers, colleagues and administrators across the University and therefore this position is ideal for someone who has strong communication, organizational, and leadership skills in order to meet the needs of the lab and the research being performed.



Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
• Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence. 
• Assist with the screening, recruiting, and obtaining consent of study participants.


* - Other duties may also be assigned


DESIRED QUALIFICATIONS:

• Experience and familiarity with Autism and Learning Disabilities resources in the bay area
• Lab management experience 

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications. 
• Demonstrated success in following through and completing projects. 
• Excellent organizational skills and attention to detail. 
• Strong verbal and written communication skills. 
• Excellent customer service and interpersonal skills. 
• Ability to prioritize, multi-task, and assign work to others. 
• Ability to take initiative and ownership of projects. 
• Ability to routinely and independently exercise sound judgment in making decisions

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


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