Intramurals Manager University of Washington, UW Recreation United States

INTRAMURALS MANAGER


Req #: 164760


Department: UW RECREATION


Job Location: Seattle Campus


Posting Date: 03/08/2019


Closing Info: Open Until Filled


Salary: Salary is commensurate with education and experience.


Shift: First Shift


Priority consideration will be given to applications received by March 25, 2019.

 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

 

The Intramurals Manager oversees an inclusive Intramurals program for UW Recreation, which includes oversight and supervision of approximately 10 intramural activities per quarter. They will develop and implement policies and procedures for all program operations in accordance with department, university, and applicable sport rules. They recruit, hire, train, schedule, and supervise approximately 85 temporary staff. They will create, develop, and maintain a comprehensive intramural Officials Development program, as well as plan and allocate budgeted resources.

 

At the University of Washington, inclusion and diversity are integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity, and justice for all. The incumbent must view themselves as part of not only UW Recreation, but also Student Life, UW campus(es), Seattle and the Northwest region, and the national stage of campus recreation – and promote the department accordingly.

 

RESPONSIBILITIES:

Personnel
• Recruit, hire, train, and supervise the intramural officials and program assistant temporary employee staff of approximately 85.
• Ensure employees have proper up-to-date training certifications for specific sport programs and first aid administration, as well as all department-mandated training.
• Process semimonthly payroll in accordance with department and University policy and procedures.
• Manage employees and schedules to meet University student and temporary employee requirements.
• Perform an annual audit of the Intramurals program to evaluate and analyze based on the Department’s mission and values.

 

Intramurals
• Maintain oversight of an inclusive Intramurals program in accordance with the Intramurals Handbook to ensure compliance.
• Be committed to fostering the developing of open leagues and engaging students who may not regularly participate in traditional offerings.
• Plan and implement the Intramurals program, including: scheduling, marketing, registration, facility reservation, policy enforcement, program and equipment evaluation, assessment, quarterly/annual reporting, program development, student development, and interdepartmental networking.
• Develop and implement trainings and meetings with temporary staff on major policy and procedure topics of concern, including: facility management, equipment needs, risk management, emergency response, scheduling, and sport-specific rules.
• Establish and implement the Intramurals Handbook policies and procedures, reviewing annually to update for program and process improvement.
• Create and evaluate new Intramurals program requests to determine their viability and compatibility with the department before adding them as permanant activities.
• Establish and implement activity-specific risk management practices, policies, and procedures.
• Compile quarterly and annual statistical program data for department reports.
• Serve as the departmental and campus resource on Intramurals programming-related questions.

 

Officials Development
• Design, plan, and sustain a comprehensive officials development program; including coordination of recruitment, hiring, training, development, corrective action, and retention of officials for all leagues and special events.
• Initiate and maintain collaborative efforts with local/regional referee associations, organizations, and/or local sports officials to assist in education, skills training, and assessment of all UW intramural officials.
• Plan and lead all new official orientation sessions.
• Coordinate and conduct pre-season workshops/seminars/trainings for all officials.
• Conduct continual assessment and management of all officials through direct observation and supervision during evening/weekend intramural competition.
• Conduct ongoing quarterly performance review of all officials, implementing corrective action where necessary.
• Actively work with the Associate Director and in conjunction with the Marketing & Communications Manager to expand the program through marketing and outreach designed for recruitment and retention of highly-qualified individuals.

 

Facility Management
• Maintain Intramurals program quarterly schedule for all league games, tournaments, and special events.
• Provide on-site event coordination for all Intramurals activities.
• Monitor and arrange the use of Intramurals equipment throughout the year.
• Supervise the operational activities at all of the department facilities and fields as needed. Work cooperatively with other members of the department in the interest of providing a comprehensive program designed to the meet the needs of the University community.
• Establish and maintain professional relationships with other UW departments and sport-specific national governing bodies or associations.

 

Budgeting
• Working with the Associate Director, prepare an annual budget for the Intramurals program. Project expenditures in staffing, equipment, and contract services.
• Manage the Intramurals budget and maintain internal control of all expenditures; ensure fiscal responsibility and compliance.
• Evaluate Intramurals equipment needs and initiate purchases.

 

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

 

REQUIREMENTS:

• Bachelor’s Degree required, Master’s preferred, in Recreation, Physical Education, or related field.
• Two+-years’ experience in campus recreation.
• Demonstrated experience in managing an Intramurals program and knowledge of sports programming.
• Demonstrated experience in training officials.
• Demonstrated experience supervising and training student staff.
• Demonstrated strong communication skills.
• Possess interpersonal skills to work effectively with a diverse group of students, faculty, staff, and colleagues.
• Current certification in First Aid/CPR/AED.
• Knowledge of scheduling and/or recreation management software (ex. Fusion, IMLeagues).

 

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

 

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.


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