Interim Team Coordinator (University of Luxemburg)

Interim Team Coordinator Contract Type: Fixed Term Contract Duration: 12 Month About the SnT The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Interdisciplinary Centre for Security, Reliability and Trust (SnT) at the University of Luxembourg is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Europe by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We look for researchers from diverse academic backgrounds to contribute to our projects in areas such as: Network Security, Information Assurance, Model-driven Security, Cloud Computing, Cryptography, Satellite Systems, Vehicular Networks, and ICT Services & Applications. Your role Team Coordination & Operational Support Coordinate daily activities of the Facilities team, including task planning, scheduling, and workload allocation Serve as a key point of contact, ensuring efficient operational support to researchers and staff Define, monitor, and report KPIs to assess team performance and service quality Contribute to the continuous improvement and optimization of Facilities processes Space, Workplace & Logistics Management Oversee space planning and allocation for offices and laboratories to optimize resource utilization Coordinate workspace setup, reconfigurations, onboarding/offboarding logistics, and internal moves in collaboration with Facility Management Manage interventions related to equipment handling, transfers, furniture, consumables, and workspace relocations Ensure functional and well-equipped working environments, including furniture, multimedia equipment, and office supplies Procurement & Inventory Management Coordinate with stakeholders to identify needs and ensure timely procurement of goods and services Support sourcing and purchasing activities for scientific equipment and operational supplies Maintain accurate inventory records and tracking of equipment, furniture, and consumables Quality, Compliance, Safety & Reporting Ensure compliance with internal procedures, safety regulations, and service standards Promote and enforce security and safety practices, particularly in laboratory environments Identify recurring issues, implement sustainable corrective actions, and monitor service performance Collect and analyze operational data, prepare reports and dashboards, and maintain accurate documentation of team activities and follow-up actions Your profile Degree in Logistics, Facility Management, Operations Management or equivalent experience Proven experience in logistics, facility operations or technical support (experience in research, laboratory, or high-tech environments is a strong asset) Knowledge of logistics workflows, maintenance operations and service delivery Experience with ticketing systems (e.g. ServiceNow) is an advantage Ability to analyze operational data and produce structured reports Knowledge of procurement processes and supplier coordination Excellent command of English and French (C1) is required We offer A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs How to apply Applications should include: Curriculum Vitae Cover letter Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. General information: Contract Type: Fixed Term Contract 12 Month Work Hours: 40.0 Hours per Week Location: Kirchberg Campus Internal Title: Team coordinator Job Reference: UOL08349 If you apply for this position please say you saw it on Adminoxy

Interim Team Coordinator

Contract Type:

Fixed Term Contract

Duration:

12 Month

About the SnT

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Interdisciplinary Centre for Security, Reliability and Trust (SnT) at the University of Luxembourg is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services.
We play an instrumental role in Europe by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We look for researchers from diverse academic backgrounds to contribute to our projects in areas such as: Network Security, Information Assurance, Model-driven Security, Cloud Computing, Cryptography, Satellite Systems, Vehicular Networks, and ICT Services & Applications.

Your role

Team Coordination & Operational Support

Coordinate daily activities of the Facilities team, including task planning, scheduling, and workload allocation
Serve as a key point of contact, ensuring efficient operational support to researchers and staff
Define, monitor, and report KPIs to assess team performance and service quality
Contribute to the continuous improvement and optimization of Facilities processes

Space, Workplace & Logistics Management

Oversee space planning and allocation for offices and laboratories to optimize resource utilization
Coordinate workspace setup, reconfigurations, onboarding/offboarding logistics, and internal moves in collaboration with Facility Management
Manage interventions related to equipment handling, transfers, furniture, consumables, and workspace relocations
Ensure functional and well-equipped working environments, including furniture, multimedia equipment, and office supplies

Procurement & Inventory Management

Coordinate with stakeholders to identify needs and ensure timely procurement of goods and services
Support sourcing and purchasing activities for scientific equipment and operational supplies
Maintain accurate inventory records and tracking of equipment, furniture, and consumables

Quality, Compliance, Safety & Reporting

Ensure compliance with internal procedures, safety regulations, and service standards
Promote and enforce security and safety practices, particularly in laboratory environments
Identify recurring issues, implement sustainable corrective actions, and monitor service performance
Collect and analyze operational data, prepare reports and dashboards, and maintain accurate documentation of team activities and follow-up actions

Your profile

Degree in Logistics, Facility Management, Operations Management or equivalent experience
Proven experience in logistics, facility operations or technical support (experience in research, laboratory, or high-tech environments is a strong asset)
Knowledge of logistics workflows, maintenance operations and service delivery
Experience with ticketing systems (e.g. ServiceNow) is an advantage
Ability to analyze operational data and produce structured reports
Knowledge of procurement processes and supplier coordination
Excellent command of English and French (C1) is required

We offer

A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

Curriculum Vitae
Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information: