Grants and Administration Officer
University of Botswana

Grants and Administration Officer - Contract


We are a dynamic group of researchers based at the University of Botswana and the Botswana Harvard AIDS Partnership primarily focused on improving health outcomes for people living with HIV/AIDS in Botswana and the Region.

We are looking to recruit a driven, meticulous, time sensitive and collaborative Grants & Administration Officer to be a key person for all financial tasks of our growing research portfolio.

Principal responsibilities will include:

The candidate is expected to provide oversight on financial and grants management support to Local Donor agencies, the European Union, the UK, U.S Government (especially National Institute of Health- NIH) and other sponsored award portfolios within the remit of Human Health research.

The successful candidate should be effective through both verbal and written communication. S/he will bring a solid understanding of major funding agency rules to support the management of funded projects, to do the following:

• Grants management responsibilities

  • Prepare reports for various funders to ensure timely compliance with fiscal, narrative, and regulatory reporting requirements.
  • Prepare budgets for new projects, on short notice on occasions
  • Contribute to and lead in grant preparation (especially budget and budget justification)
  • Monitor and forecast expenditure and provide the Management Team with detailed forecasts
  • Ensure that all regulatory permits are up to date and renewed, amended in a timely manner
  • Supervise and mentor junior grants and finance members of the project(s) team

Any other tasks as required by the Management team

General professional conduct: Minimum requirements: Degree in Finance or equivalent, Strong English writing Skills & use of Excel, minimum 5 years as a grants officer including two (2) years in an academic grant management office. Only successful candidates will be contacted.

Interested applicants should send a brief cover letter (1) page and brief CV (NO more than 2 pages with referees included) to Mr Ari Ho-Foster at

Closing date: 5pm on 22 March 2021.

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