Graduate Program Administrator Simon Fraser University School of Computer Science Canada

Graduate Program Administrator


Requisition ID 2019-3847  J

ob Category  Administration 

Department 2950 - School of Computer Science 

Job Status Temporary Appointment (Contract) 

Hiring Range $45,561 - $56,951

 

Term: 15 months

 

Reporting to the School of Computer Science, Graduate Studies Supervisor the Graduate Program Coordinator is responsible for the administration of the assigned graduate program(s). The incumbent receives functional direction from the Data Science Program Director and performs a wide range of activities including, but not limited to administration support, graduate student liaison and support, internal and external communications management & business development.

 

Responsibilities

 

Graduate Academic Support

 

Must be knowledgeable in graduate policies and procedures

 

Provide ongoing support to graduate students, fielding general inquiries; provide guidance, trouble-shoot and problem-solve as required

 

Ensure that graduate students are aware of deadlines and issues relating to requests for extensions, course registration, course changes, co-ops, thesis submissions, calendar changes, convocation requirements, etc.

Interpret scholarships as per university and department policies pertaining to graduate studies

 

 

Publicize pertinent information and deadlines for scholarships

 

Provide input into the decision process of student nominations for program, faculty and university graduate scholarships and awards

 

Organize graduate student events, which may include but not limited to: colloquium talks, graduate orientation sessions, guest lectures, employers sessions and graduate celebrations

 

Provide graduate program information to assist in the preparation of the preliminary departmental budget

 

Communicate with  relevant units (CS, SAS and C&O) in financial and academic support of MMath Data Science students

 

Recruitment and Information Services

 

Respond daily (email, telephone and mail) as first point of inquiry to prospective graduate students, advising perspective students of deadlines, procedures and requirements

 

Organize information sessions for graduate student recruitment and advertise in print and website

 

Prepare files for Admissions Committee, assist in preparing short list

 

Support for student employment co-ops

 

 

Provide information to employers about employment process

 

Coordinate interviews working with CECA and overseeing co-op placements

 

Work closely with co-op and career services and career developments

 

Co-ordinate career workshops

 

Develop and update recruiting and marketing materials for industry and prospective students

 

Graduate Program Maintenance

 

Ensure program information is up-to-date in the university calendar and on the website

 

Assist with graduate milestone completions (e.g. thesis defenses, etc.)

 

Collect graduate course information from faculty members and publicize it

 

Assist in course scheduling

 

Administrative/secretarial support including, but not limited to the following

 

Organize Advisory board Meetings and attend, take minutes

 

Provide administrative and secretarial support to the Data Science Program Director in the administration of the assigned graduate program(s)

 

Maintain program records and documentation as required

 

Qualifications

College Diploma in Office Administration, Business Administration or related discipline

 

Equivalent combination of education and/or experience will be considered

 

Minimum 2 years of experience in an academic institution in an educational support/coordinator role

 

Demonstrated experience providing general administrative support

 

Ability to adapt to change

 

Excellent human relation skills, in particular, ability to work confidentially and strategically with faculty members, graduate students, and  staff

 

Independent judgment in areas of time management, task prioritization and decision-making

 

Proven ability to manage a large volume of work, conflicting priorities and deadlines

 

Exceptional verbal and written communication ability

 

Intermediate/advanced experience with Microsoft Office, especially Excel

 

Experience with web-based student/client management environment with the ability to create relevant reports

 

Experience with web-based document repository, Quest and OnBase. Willingness to learn new software as required

 

Occasional local travel may be required



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