Graduate Program Administrator Simon Fraser University School of Computer Science Canada

Graduate Program Administrator

Requisition ID 2019-3847  J

ob Category  Administration 

Department 2950 - School of Computer Science 

Job Status Temporary Appointment (Contract) 

Hiring Range $45,561 - $56,951


Term: 15 months


Reporting to the School of Computer Science, Graduate Studies Supervisor the Graduate Program Coordinator is responsible for the administration of the assigned graduate program(s). The incumbent receives functional direction from the Data Science Program Director and performs a wide range of activities including, but not limited to administration support, graduate student liaison and support, internal and external communications management & business development.




Graduate Academic Support


Must be knowledgeable in graduate policies and procedures


Provide ongoing support to graduate students, fielding general inquiries; provide guidance, trouble-shoot and problem-solve as required


Ensure that graduate students are aware of deadlines and issues relating to requests for extensions, course registration, course changes, co-ops, thesis submissions, calendar changes, convocation requirements, etc.

Interpret scholarships as per university and department policies pertaining to graduate studies



Publicize pertinent information and deadlines for scholarships


Provide input into the decision process of student nominations for program, faculty and university graduate scholarships and awards


Organize graduate student events, which may include but not limited to: colloquium talks, graduate orientation sessions, guest lectures, employers sessions and graduate celebrations


Provide graduate program information to assist in the preparation of the preliminary departmental budget


Communicate with  relevant units (CS, SAS and C&O) in financial and academic support of MMath Data Science students


Recruitment and Information Services


Respond daily (email, telephone and mail) as first point of inquiry to prospective graduate students, advising perspective students of deadlines, procedures and requirements


Organize information sessions for graduate student recruitment and advertise in print and website


Prepare files for Admissions Committee, assist in preparing short list


Support for student employment co-ops



Provide information to employers about employment process


Coordinate interviews working with CECA and overseeing co-op placements


Work closely with co-op and career services and career developments


Co-ordinate career workshops


Develop and update recruiting and marketing materials for industry and prospective students


Graduate Program Maintenance


Ensure program information is up-to-date in the university calendar and on the website


Assist with graduate milestone completions (e.g. thesis defenses, etc.)


Collect graduate course information from faculty members and publicize it


Assist in course scheduling


Administrative/secretarial support including, but not limited to the following


Organize Advisory board Meetings and attend, take minutes


Provide administrative and secretarial support to the Data Science Program Director in the administration of the assigned graduate program(s)


Maintain program records and documentation as required



College Diploma in Office Administration, Business Administration or related discipline


Equivalent combination of education and/or experience will be considered


Minimum 2 years of experience in an academic institution in an educational support/coordinator role


Demonstrated experience providing general administrative support


Ability to adapt to change


Excellent human relation skills, in particular, ability to work confidentially and strategically with faculty members, graduate students, and  staff


Independent judgment in areas of time management, task prioritization and decision-making


Proven ability to manage a large volume of work, conflicting priorities and deadlines


Exceptional verbal and written communication ability


Intermediate/advanced experience with Microsoft Office, especially Excel


Experience with web-based student/client management environment with the ability to create relevant reports


Experience with web-based document repository, Quest and OnBase. Willingness to learn new software as required


Occasional local travel may be required

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