Financial Research Administrator
University of Pennsylvania, Clinical Sciences & Advanced Medicine
United States

Reference Number 58-31869
School Name School of Veterinary Medicine
Org Clinical Sciences & Advanced Medicine
Posted to the Web 05/14/2019
Posted Job/Salary Grade 027
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule M-F 8am - 5pm
Months 12
Position Length Ongoing
Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The University of Pennsylvania School of Veterinary Medicine is a global leader in veterinary education, research, and clinical care. Founded in 1884, the School is a proud member of the One Health initiative, linking human, animal, and environmental health.


Under the supervision of the Manager of Grants and Contracts, this individual will be the primary point of contact for all CSAM grant submissions to federal, non-federal and industry sponsors including Clinical Trials within the VCIC. He/she will provide technical, logistical, and administrative support to PIs and other research personnel in the preparation, review and submission of proposals in accordance with University and Sponsor policies. This individual will: act as liaison with Faculty, Research Services and Penn Center for Innovation; enter Sponsored Research Agreements, Master Service Agreements, NDA’s, NMTA and subcontracts in RIS System; provides Just in Time (JIT) information for NIH funded projects; oversight of PHS/FITS certifications process; responsible for setting up Core Facilities service accounts such as DNA Sequencing, Cell Center, Flow Cytometry, etc.; processing manual journal entries to resolve wayward and suspense transactions; collaborates with the Grants Manager in following up with sponsors and institutions regarding invoice tracking, outstanding payments, etc; responsible for Polaris requisition approvals, cage transfers, etc.

In addition, this role will collaborate with the Grants Manager to manage the PennVet Working Dog Center’s financial and grant operations. This individual will allocate and reconcile a large volume of Procard transactions; approve purchase orders and non-PO vendor payments; deposit non-gift revenue to proper accounts; processes payroll allocations and transactions for WDC staff; will utilize Business Objects to generate monthly reports to review and track income & expenses for various accounts. 

Under the direction of the Grants Manager, special projects and other duties will be assigned on an ad hoc basis.


Bachelor’s degree required, preferably in accounting/business administration with 3 to 5 years of experience or an equivalent combination of education and experience is required. Strong background in Pre-award activities (submitting NIH grant submissions required). Proficient in MS Office (Excel, Word, etc.) Strong organizational skills with attention to detail. Good communication and interpersonal skills; ability to work independently, establish priorities and set/meet deadlines. Capable of handling multiple tasks simultaneously in a complex financial and administrative environment, while maintaining flexibility. Knowledge of University financial policies and procedures and experience with University systems including PennERA, Business Objects, Ben Financials, Polaris and Pennworks is strongly preferred. Experience with NIH and other federal granting agencies is required as well as a working knowledge of Uniform Guidance.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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1. * How did you hear about this employment opportunity?

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3. * How many years of experience do you have related to this position?

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