Finance and Compliance Manager, Sponsored Projects Finance Columbia University New York United States

Finance and Compliance Manager, Sponsored Projects Finance

Job Code Title

Job Requisition Number 096786

Department 1414- OTC Controller

Location Manhattanville

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family Finance / Accounting

Salary Grade 12

Salary Range

Advertised Summary


Job Description

Reporting to the Senior Finance and Compliance Manager, the Finance and Compliance Manager is responsible for assisting the Sponsored Projects Finance Team with the financial administration of a diverse portfolio of private and public grants and contracts of varied complexity, ensuring that they are administered in a fiscally responsible manner, complying with all applicable rules and regulations established by both the sponsor agency and the University. Responsible for ensuring the accuracy and timeliness of financial data, assisting in the preparation of financial reports and billings to sponsors, tracking receipt of funding and receivables (aging and uncollectable), collecting accounts receivable for accounts, and participating in account close-out; provides institutional oversight by monitoring the allowable and appropriate recording of expenses to sponsored projects and the general ledger in order to ensure compliance with generally acceptable accounting principles (GAAP) and sponsor reporting requirements; prepares required close-out documents for grants and/or contracts, including contractors' releases and assignments; reviews sponsoring agency policies, regulatory documents and other literature related to sponsored project financial administration to maintain familiarity with granting and contracting agency policies and revisions. Responsible for customer service, a core mission of the department, by identifying internal and external customers and providing them with the appropriate support regarding sponsored project financial administration and general ledger accounting. Assists management in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed. Maintains records in accordance with internal procedures, demonstrating compliance with sponsor regulations concerning equipment, project expenditures and other fiscal concerns, and interacts with auditors during their reviews. Performs special projects and other related duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or equivalent, plus a minimum of three years' related accounting experience required

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Experience with grant accounting and/or fund accounting preferred. Demonstrated knowledge of research administration / grants management and accounting business processes preferred. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required. Must be comfortable working with databases and computerized financial systems. Must be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment. Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills. In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.

Special Instructions

Preferred Qualifications CPA preferred

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No Response

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 02-15-2019

Requisition Close Date Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

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