Faculty Affairs Manager Stanford University, School of Medicine United States

Faculty Affairs Manager

School of Medicine, California, United States


Job Code: 4173
Job Grade: H



Stanford University is seeking a Faculty Affairs Administrator 3 to manage faculty affairs function for The Departments of Neurology and Neurosurgery. The successful candidate will provide expert guidance on all aspects of faculty affairs activities including onboarding, recruitment, etc. This position will also supervise three additional Faculty Affairs Administrators who process actions for both departments.



The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines. She/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills. In addition to having a “can-do” attitude and pleasant demeanor you must have extraordinary communication skills that allow you to interact with a diverse group of people. 



Duties include:

  • Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
  • Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
  • Serve on school or Provost's Office committees to provide input on faculty affairs issues.
  • Establish and manage processes and relevant communications for completion of faculty actions.
  • Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
  • Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
  • Manage the administration of joint appointments.
  • Provide reporting and analysis for various faculty activities and programs to support strategic planning.
  • Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
  • Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.
* - Other duties may also be assigned


DESIRED QUALIFICATIONS:
  • Prior academic affairs experience.
  • Expert writing skills.
  • Experience supervising staff.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.
 
 
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • High level of attention to detail and accuracy.
  • Demonstrated experience in managing complex administrative processes.
  • Demonstrated experience training, supervising, and evaluating staff, if supervising.
  • Excellent communication skills.
  • Demonstrated problem solving and analytical skills.
  • High level of independent judgment and sensitivity.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.


PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
 
 
WORKING CONDITIONS:

Extended hours.
 
 
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


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