Faculty Affairs Administrator 2 Stanford University United States

Faculty Affairs Administrator 2

School of Medicine, California, United States

 

Job Code: 4172

Job Grade: G

The Department of Radiology at Stanford University is seeking a Faculty Affairs Administrator 2 to provide analysis and guidance within the Department regarding faculty and academic staff appointments, reappointments, promotions, and the search process.



The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care.


Ultimately, Stanford Radiology plans to play a very important role in the development of personalized medicine by moving advances from the laboratories to the clinic for improved patient-centric care. Anticipating better tools for implementing personalized medicine, we are starting to develop a patient-centric approach to radiology that will greatly increase the interaction between radiologists and their patients. In this way, radiologists will no longer be invisible, behind-the-scenes, contributors to their patients, but will be front and center members of their patients' health care teams.


The incumbent will ensure compliance with school and university policies. Incumbent must have strong business acumen, ability to multi-task, be extremely organized & detailed, and self-motivated. We are looking for a team player who has excellent communication skills, both written and speech, that allow high-level interactions with a diverse academic and medical community.


Duties include:
  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.
  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
  • Prepare final version of appointment/promotion form, incorporating suggested changes from higher levels of review.
  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
  • Oversee all faculty visa matters, as needed.
* - Other duties may also be assigned.


EDUCATION & EXPERIENCE (REQUIRED):
  • Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
 
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
 
PHYSICAL REQUIREMENTS*:
  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully;  use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
 
WORKING CONDITIONS:
  • Frequent extended hours.
 
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


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