Faculty Affairs Administrator Stanford University, School of Engineering United States

Faculty Affairs Administrator

School of Engineering, California, United States

Job Code: 4171

Job Grade: F

FTE: 100%, Non-Exempt

School of Engineering, Department of Aeronautics & Astronautics


The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. 


The Department of Aeronautics & Astronautics seeks a Faculty Affairs Administrator to execute a variety of administrative items related to faculty activities. Currently the department has an estimated 16 tenured-line faculty, 11 emeritus faculty, and 5 non-tenure-line academic positions (not including lecturers and other teaching positions). This position will have the opportunity to collaborate with a wide variety of individuals (faculty, staff, students, etc.) in order to accomplish the department goals and meet the required deadlines. The core duties will include being the primary administrative lead regarding faculty searches, the appointment/promotion process, and questions related to these processes for the various types of faculty positions within the department. The position will report to the Director of Finance and Operations and will work closely with all faculty and staff within the department.


Your responsibilities include:

  • Gather information for search initiations, search waivers, reappointments, and promotions.

  • Provide administrative support to search and review committees and provide advice on process requirements.

  • Post job announcements, distribute outreach materials, and coordinate all logistics of search visits.

  • Gather all components of the appointment/promotion process and organize these components in compliance with guidelines.

  • Maintain records documenting search, recruitment, appointment/promotion processes, and all other faculty activities.

  • Process and track approved faculty activities (e.g., sabbatical, leaves, resignations, FTE changes, FASA forms, etc.).

  • Assist in coordination of the visa process, as needed.

  • Flexibility in completing any other assigned duties.

To be successful in this position, you will bring:

  • An associate degree and one year of experience working with administrative processes.

  • Strong organizational skills and attention to detail.

  • Ability to communicate effectively both verbal and written.

  • Proficiency in basic computer programs (Word, Excel, PowerPoint, Adobe, etc.).

  • Ability to prioritize and multi-task.

  • Strong customer service and interpersonal skills.


In addition, preferred requirements include:

  • A Bachelor’s degree

  • Prior experience in higher education or an academic setting

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!


How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your recent experience working effectively with administrative processes and provide examples demonstrating attention to detail. 

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