External Relations Specialist 2
University of California San Diego
United States


The External Relations Specialist 2 implements non-complex programs, events and/or communication strategies designed to inform key constituencies of institutional programs, activities, policies, and practices. Provide confidential research, analysis and analytical support for unit staff of UC San Diego's Scripps Institution of Oceanography (SIO) Office of Institutional Planning, Government Relations, Strategic Partnerships, and Events.

Research and analysis duties include research of various topics relevant to work with key external constituencies in government and science policy; locate and review congressional testimony, government reports, and agency budgets; prepare synopses and summaries for SIO leadership; draft correspondence; and maintain unit contact, proposal, and funding databases. Assist with the planning of high-level institutional visits from external constituents and meetings, and prepare briefing materials.


  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field; or an equivalent combination of education and experience.

  • Basic knowledge of public policy and the legislative process. Knowledge of Federal and State government protocol.

  • Knowledge and experience with Federal, State, and local science/environmental policy issues. General knowledge of Federal, State, local, and private research funding programs and processes.

  • General knowledge of state and federal legislative branch committee system; legislative calendar; executive branch and legislative budget process.

  • Proven knowledge of statutory duties and powers of State of California and US Government constitutional officers, cabinet members, and members of the legislative branch.

  • Demonstrated experience assisting with planning events and meetings from inception to completion.

  • Strong computer skills. Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, FileMaker Pro, PowerPoint, Adobe applications, mail merge, and email programs. Ability to work on a Macintosh platform.

  • Strong analytical and critical thinking skills. Ability to research topics and gather information using the World Wide Web and library resources. Knowledge of document conversion processes using Adobe and other programs. General understanding of and comfort with information technology.

  • Proven experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation and typographical errors.

  • Previous experience assisting in the process of preparing presentation and reports.

  • Excellent written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Ability to work and excel in a team environment.

  • Demonstrated knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

  • Experience effectively communicating in person, on phone and in writing to diverse population including government VIPs, industry representatives, academics, students and staff, etc. Ability to ensure that appropriate standards of courtesy and service are maintained.

  • Proven organizational skills including skill to meet prescribed deadlines; event planning skills. High degree of tact, diplomacy, judgment and sensitivity. Ability to maintain confidentiality in all matters.

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