Executive Assistant/Coordinator Special Projects
York University

Posting Number: CPM-12044
Position Title: Executive Assistant/Coordinator Special Projects
Department: Office of the Dean, Lassonde School of Engineering
Affiliation: CPM
Salary Grade: D
Hiring Salary Range: $61,019 - $68,726
Maximum of Salary Range: $83,998
Duration: Permanent Full-Time
Hours: 8:30 am -4:30 pm

PLEASE NOTE: Applications for this posting will be accepted until 4:30 pm on Friday, September 20, 2019.

The Executive Assistant/ Coordinator Special Projects (EA/CSP) provides a high level of confidential executive support to the Dean. This includes playing a leadership role in planning, implementing and managing initiatives and activities that support the Dean’s roles both inside and outside the School and University. This position provides administrative, operational and logistical assistance to the Dean to facilitate and further the Dean's work, agenda and objectives in a broad range of academic and administrative areas. This includes advising the Dean on appropriate course of action by interpreting policies and procedures.

The Executive Assistant will also be responsible for coordinating key projects for the Dean and will provide support to the Associate Dean and Vice Dean for projects as required. This will involve developing project plans and coordinating the oversight of action plans and activities.
Completion of a post-secondary education (preferably in Business).
Minimum of 5 years current related experience providing a full range of executive support to a senior leader or administrator in a complex institutional environment. Experience must include, project management in a high-volume environment, writing correspondence, research, analysis and report/brief writing, creating files and agendas for meetings and arranging international travel.
Excellent communications, both oral and written. Proven research and analytical skills. Ability to produce clear and concise documentation and reports; excellent proofreading skills. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as in a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long term deadlines. Ability to maintain confidentiality. Advanced Word, Excel and Powerpoint skills are required. Preference will be given to candidates with experience on project management softwares. Ability to adapt to change and learn new applications.
Recruitment Checks:
This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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