Executive Administrator University of Pennsylvania, DM-Gene Therapy Program United States

Reference Number 40-32039
Posted Job Title EXECUTIVE ADMINISTRATOR
School Name Perelman School of Medicine
Org DM-Gene Therapy Program
Posted to the Web 05/17/2019
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time
Position Schedule 8am - 5pm
Months 12
Position Length Contigent Upon Funding
Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.


Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.


The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.


School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/


Duties


The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases. 
The laboratory of Dr. Jim Wilson, at GTP of the University of Pennsylvania, has been a leader in the development of innovative vector technology for close to three decades. We have emerged as the ‘go-to’ organization for public and private partners, who want to participate in the gene therapy space. Currently, we are positioned to lead another round of vector innovation and establish pre-clinical and clinical proof-of-concept in therapeutic applications of in-vivo genome editing
We are currently on the hunt for an Executive Administrator to play a vital role in providing high-level administrative support to our Director of GTP and Chief Operating Officer.
As the Executive Administrator, you will support a culture of high performance by conducting advanced, diversified, and confidential duties requiring broad and comprehensive experience, skills, and knowledge. You will: Manage high-volume and complex meeting and travel schedules; coordinate all travel arrangements, process all expense forms and reconcile accounts related to travel; coordinate internal meetings with the GTP executive leadership team; act as the liaison with external and internal constituencies on behalf of the executive team, keeping them apprised of issues and action items; prepare and format written correspondence/presentations with a high level of accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a timely fashion; manage data records and files in support of GTP overall research mission using initiative and sound judgment; and manage multiple projects simultaneously while maintaining the integrity of the details. The Executive Administrator must have sufficient knowledge of the organization, judgment, and self-confidence to enable him/her to act independently in the absence of direction related to setting priorities and on-the-spot decisions.
Joining GTP offers professionals with unique opportunity to provide support services for staff and activities that could one day lead to cures for devastating diseases.

Qualifications

This position requires strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment. Candidates must have a Bachelor’s degree along with 3 to 5 years of related experience or an equivalent combination of education and experience.
Experience in support of senior-level leadership strongly preferred
Must be a strategic thinker with excellent organization, written and verbal communications skills as well as strong interpersonal skills and ability to work productively as a team member.
Ability to work both independently and as part of a diverse and close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, sound judgment, and the prioritization of multiple demands.
Thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements.
Outstanding oral and written communication skills; 
Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including faculty, staff, donors, corporate sponsors and prospective donors is required.
High-level of proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) including MS Outlook required; proficiency in Concur a plus; overall high level of computer literacy required. 
Ability to query databases and use web content management systems. Experience with PubMed, EndNote, Adobe Acrobat, and Quicken with the ability to learn and apply new technologies as needed. 
Strong attention to detail and accuracy in work performance while meeting deadlines. 
Demonstrated experience in handling confidential information with discretion. 
Knowledge of Penn policies or experience in a university setting strongly preferred.

Affirmative Action Statement


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.


Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Quick Link
http://jobs.hr.upenn.edu/postings/46432

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

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2. * What is your highest level of education completed?

Less than high school education
High School Diploma or GED
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Associate's Degree or Two Year College
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PHD/MD/JD or equivalent doctoral degree

3. * How many years of experience do you have related to this position?


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