Events Manager
University of Saint Joseph Formely Macau Inter University Institute

Responsibilities include, but are not limited to:
• Oversee the scheduling and coordination of University events to ensure efficiency and
prevent overlap;
• Plan, execute, and follow-up on all PIRO and University-level events, including public
lectures, conferences, colloquiums, round tables, etc;
• Responsible for detailing all concept, set-up, décor, entertainment, food, beverage, optional
activities (on/off-site), transportation, security, emergency procedures and other details
related to events assigned;
• Serve as the primary point of contact between the units of the University;
• Negotiate and liaise with internal administrative, production companies, event management
companies, and others;
• Prepare the events’ budget, coordinating payment of invoices for all contracts and
agreements and post-event report;
• Coordinate event coverage, including filming, photography and media coverage (integrating
with other PIRO staff);
• Coordinate with other PIRO staff for promotion in weekly newsletter, university website,
social media platforms, etc.;
• When necessary, preparing guest list, seating plan, etc., consulting other PIRO staff for
protocol advice;
• Monitor in-house events organised by other units, maintaining a close contact with staff to
ensure the success of the events (explaining policies and procedures, explaining University
branding guidelines);
• Follow-up on all requests, concerns, and problems related to the activities or events.
• Bachelor Degree in relevant discipline (Master Degree is an advantage);
• Minimum 3 years is at managerial level in events management;
• Proven experience in conceptualising, planning, managing and delivering high-quality
activities and events;
• Strong verbal and written communication skills (English and Chinese);
• Self-starter and able to work well independently;
• Excellent organizational and problem-solving skills with attention-to-detail;
• Able to set priorities, juggle diversified tasks simultaneously and follow deadlines;
• Effective communicator and compelling public speaker;
• Professional in dealing with all levels of people such as students, Senior Management,
Rector, corporate executives and government officials;
Preferred Availability: As soon as possible

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