Event Coordinator
American University of Sharjah
United Arab Emirates

The Event Coordinator will be working under the Event Manager to coordinate all elements of internal and external events.

Job Responsibilities:

Work under the direction of the event manager to coordinate all elements of internal and external events, including consultation, planning, venue selection, agenda development, event flow, event promotion, stand collateral registration, printing, follow up, etc.
Ensure on-site event set-up, decoration, registration coordination, AV testing, speaker management, etc.
Update university event calendar and upload events to AUS website
Book meeting rooms via AUS room reservation system
Coordinate event staffing and volunteers schedules for events and exhibitions
Maintain inventory of event Supplies and resources
Work with event suppliers to ensure specifications and delivery as per the standards
Arrange for catering for events
Coordinate room rentals and generate agreements with external organizations
Coordinate the AUS Discount program, seek for new discount opportunities and upload on AUS website
Organize campus tours for visitors, groups and VIP officials

Qualifications Required:

Bachelor's degree in event planning and management or relevant field of study.
Minimum of two year of experience in a similar position
Able to cover for events during evenings and weekends
Critical thinker with problem solving skills
Excellent verbal and written communication skills. Arabic speaking is preferred.
Creative, energetic, proactive, outgoing and able to take ownership in their roles
Ability to manage time and juggle multiple priorities to execute high quality deliverables.
Skilled negotiator with proven experience finding creative ways to do more with less.
Experience working in a fast-paced and highly cross-functional organization
Demonstrated ability using Microsoft Suite (Word, Excel, Outlook). ICDL certification is preferred.
Knowledge of Microsoft Visio and Adobe Suite

Interested applicants should submit a cover letter and curriculum vitae with the names of three references to recruitment@aus.edu. The position applied for should be mentioned in the email subject line.

Only shortlisted candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.

AUS alumni are encouraged to apply for these positions.

AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, or marital status. We assure you that your opportunity for employment with us depends solely upon your qualifications.

NOTICE TO APPLICANTS: AUS complies with the US Americans with Disabilities Act of 1990. During the interview process, you may be asked questions concerning your ability to perform job-related functions. If you are given a conditional offer of employment, you may be required to complete a post-job offer medical history questionnaire and undergo a medical examination, and all information will be kept confidential and in separate files.

Postal Address:

American University of Sharjah, Human Resources PO Box 26666, Sharjah, UAE, Fax: +971 6 515 2139

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