Document Delivery Services Librarian
University of California Los Angeles
United States

Document Delivery Services Librarian

Job #JPF08365
  • Law Library / School Of Law / UCLA

Position overview

Salary range: ($66,878 - $117,024)

Application Window

Open date: April 10, 2023

Next review date: Monday, May 8, 2023 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Monday, Jun 5, 2023 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

Document Delivery Services Librarian

Department: Law Library
Rank and Salary: Associate Librarian – Librarian ($66,878 - $117,024)
Position Availability: ASAP
Application deadline for first consideration: May 8, 2023

Functional Title: Document Delivery Services Librarian, Law Library

The UCLA Law Library seeks a Document Delivery Services Librarian to oversee all aspects of the Law Library’s extensive document delivery and interlibrary loan services and to provide basic research and reference services to Law Library users from the Circulation Desk.

The Law Library is looking for a highly collaborative, knowledgeable, and user-oriented librarian to work with UCLA law faculty, students, and colleagues to advance the research mission of the school by providing high quality document delivery and research services.

Equity, diversity, and inclusion are core values of the University of California and key components of the University’s commitment to excellence. The successful candidate will be committed to promoting and enhancing diversity through engagement with and promotion of the UCLA Principles of Community.

Position Duties

Under the general direction of the Director, Access & Information Services (AIS), the Document Delivery Services Librarian participates in the delivery of resources and services to the Law Library's users. The Librarian works with the Interlibrary Loan/Document Delivery (ILL/DD) Manger to oversee all aspects of the Law Library’s extensive document delivery and interlibrary loan services, which include: procuring print and digital materials for Law School faculty from the most efficient sources; supporting the Library Research Assistant program’s document delivery needs; fulfilling law students’ and law journals’ interlibrary loan needs; and providing materials to off-campus users through our fee-based service. These duties often require extensive knowledge of various online catalogs and scholarly and legal databases in order to determine proper citations for and locations of materials. The Librarian also works closely with the Collection Development Librarian to determine when materials should be purchased rather than borrowed. With the impending campus library implementation of a new Controlled Digital Lending (CDL) platform, the Librarian will represent the Law Library’s interests in this endeavor and will design an implementation plan (along with the AIS Director) that meets the needs of the Law Library’s users. The Librarian’s duties also include working from the Circulation Desk to provide basic research and reference services to School of Law faculty and students and other library visitors. Additional duties include using Adobe Creative Suite and Canva to create Library print and e-publications, such as library orientation handouts for new law students, signage for special events, Instagram posts, etc.

Specific duties and responsibilities include:

  • Work with the ILL/DD manager to provide high quality, comprehensive document delivery to law school faculty and the Law Library’s RA program, as well as providing ILL/DD services to law students, law journals, and off-campus users.
  • Participate in library orientation programs, including producing handouts and guides for new students.
  • Prepare and maintain research guides and procedural documentation.
  • Perform basic reference service from the Circulation Desk.
  • Implement Controlled Digital Lending in the Law Library.
  • Contribute to the profession and represent the UCLA Law Library in the academic, scholarly, and professional community.
  • Serve as a member of the Law Library team and work to further the overall goals of the Law Library.

General Information

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions.

UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

The UCLA School of Law has approximately 1,100 law students, 100 full- and part-time faculty, and more than 150 law school staff. The School has a varied and demanding curriculum, highly productive faculty, an extensive clinical and externship program, more than a dozen research centers and programs, and 15 law journals.

The Law Library serves the Law School faculty and students as their basic library and study resource for instruction and research. The Law Library also supplies legal resources for other UCLA faculty, students, and staff. The Law Library is one of the larger professional school libraries on campus and has 18 librarians and 13 staff members. The library offers users an impressive collection that contains more than 600,000 bound volumes, more than 20,000 microform titles, and access to more than 1,000 databases. The day-to-day functions of the Library are divided into five sections, each headed by a Director: Access and Information Services; Bibliographic Services and Collection Management; Empirical Research Group; Research Assistant Program; and Reference and Research Services. The Law Library has a beautiful facility that opened in the fall of 1998.

Description of Institution and Library

As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

Equity, diversity, and inclusion are core values of the University of California and key components of the University’s commitment to excellence. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California policy on discrimination, harassment, and affirmative action see: University of California – Policy Discrimination, Harassment, and Affirmative Action in the Workplace

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.

Visit the Jobs @ UCLA Library website:


Basic qualifications (required at time of application)

Basic Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science required at the time of hire; OR Master’s degree (or other advanced degree) in Information Sciences or related field at the time of hire and work experience in a library setting
  • Demonstrated competence in providing document delivery/interlibrary loan services.
  • Minimum five years’ experience working in an academic law library setting.
  • Detailed knowledge of complex legal sources, both domestic and foreign, in a variety of formats, including online databases, such as Lexis, Westlaw, and Bloomberg Law, as well as the thousands of non-law databases available to UC libraries.
  • In-depth knowledge of typical circulation policies, procedures and best practices in an academic/law library setting.
  • Working knowledge of Adobe Creative Suite to edit and improve our existing handouts and graphics.
  • Firm commitment to law librarianship and to a high level of service for faculty and students in a demanding academic environment.
  • Excellent interpersonal, communication, and problem-solving skills.
  • Ability to work effectively with library colleagues, faculty, students, and other library users and to contribute to making the library hospitable and responsive to the needs of the Law School community.

Applicants with all the above basic qualifications and any of the following preferred qualifications or professional experiences are strongly encouraged to apply: 1) Basic reading knowledge of foreign languages, particularly Chinese, French, or German; 2) Advanced degree in a field related to the primary responsibilities; 3) Experience or evidence of contributions to equity, diversity, inclusion, and accessibility.

Application Requirements

Document requirements
  • Cover Letter - Describing qualifications and experience.
  • Curriculum Vitae - Your most recently updated C.V. detailing education and relevant experience.
  • References - Names and contact information for three professional references, including current or previous supervisor; contact information only.
  • Librarian EDI Statement - Statement of Contributions to Equity, Diversity, and Inclusion (EDI) – Equity, diversity, and inclusion are key components of The University of California’s commitment to excellence. Thus, teaching, research, professional, and public service contributions that promote equity, diversity, and inclusion are encouraged and given due recognition in the evaluation of each candidate’s qualifications. Please provide an EDI statement addressing your understanding of the barriers facing marginalized communities, and your awareness of and commitment to promoting an inclusionary library and campus environment. Describe your past, and/or future contributions to equity, diversity, inclusion, and anti-racism.

Candidates are invited to review the following:

UCLA EDI statement (
Equity, Diversity and Inclusion (EDI) Statement FAQs (
UCLA Library ARI and EDI efforts (

Reference requirements
  • 3 required (contact information only)

Names and contact information for three professional references, including current or previous supervisor; contact information only.

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Campus Information

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Updated Interim Amendments. All Covered Individuals under the policy must provide proof of receiving the COVID-19 Vaccine Primary Series or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, Religious Objection, and/or Deferral based on pregnancy or recent COVID-19 diagnosis and/or treatment) no later than the applicable deadline. All Covered Individuals must also provide proof of receiving the most recent CDC-recommended COVID-19 booster or properly decline such booster no later than the applicable deadline. New University of California employees should refer to Exhibit 2, Section II.C. of the SARS-CoV-2 (COVID-19) Vaccination Program Attachment for applicable deadlines. All Covered Individuals must also provide proof of being Up-To-Date on seasonal influenza vaccination or properly decline such vaccination no later than the applicable deadline. Please refer to the Seasonal Influenza Vaccination Program Attachment. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy.

Job location

Los Angeles, California

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