Director of Post Award Finance
Columbia University New York, Miller Theatre
United States

Position Summary

Reporting to the Associate Dean and Executive Director, the incumbent leads administrative, financial, and program operations for the Arts Initiative, a pioneering campus venture to make the arts a vital part of every Columbian’s experience, and Miller Theatre, the most acclaimed venue for new music in New York City. Establishes policies, systems, and procedures that ensure optimal operations, in compliance with University policies. Plays a major role in day-to-day decision making as well as long-term strategic planning. Develops and oversees communications and audience engagement strategy. Formulates and oversees annual operating budgets; oversees revenue generating rental and box office operations; and negotiates and administers contracts. Supervises four full-time officers, as well as casual and student employees. Other related duties as assigned. Occasional evening and weekend hours.  ** A strong internal candidate has been identified, however, we are receiving and reviewing applications from qualified candidates.** 


Responsibilities

PROGRAM ADMINISTRATION

  • Lead administrative, financial, and program operations for the Arts Initiative and Miller Theatre at Columbia University
  • Serve as Department Administrator and liaison with central University offices; oversee department access to central University systems and annual recertification process
  • Foster a collegial and inclusive environment to cultivate strengths that enables everyone to do their best work
  • Develop and oversee communications and audience engagement strategy for the Arts Initiative, including audience segmentation, website, printed materials, email marketing, lobby screens, video, and social media. Collaborate with Miller Theatre Marketing team on short and long-term development of communications and audience engagement strategy.
  • Maintain and further develop strong internal and external relationships with audiences, students, faculty, and colleagues; explore and activate new opportunities and collaborations that will further the missions of Miller Theatre and Arts Initiative
  • Oversee recruitment and hiring processes for administrative officers and hourly employees, including background checks; supervise payroll operations; manage time and attendance records
  • Establish and oversee policies, systems, and procedures that ensure optimal operations, in compliance with University policy

FINANCE AND BUDGET

  • Formulate and oversee revenue and expense budgets; strategize with senior staff to maximize earned revenue potential and to develop long-range plans for operations, programs, and services
  • Oversee financial planning and reporting, including annual budget submission, quarterly fiscal updates, monthly reconciliation, year-end closeout, and long-term projections.
  • Supervise financial operations of the Arts Initiative’s Ticket and Information Center, as well as Miller Theatre’s Box Office and theater rentals, including compliance with PCI and Risk Management policy; reconciliation of sales activity and revenue operations; and related reporting
  • Oversee financial reporting for government and foundation grants; serve as liaison with Sponsored Projects Administration and Finance; oversee compliance with RASCAL procedures
  • Develop and administer contracts, including consultants, space rentals, and external vendors 

Minimum Qualifications

Bachelor’s degree required. Five to seven years related professional experience is required, as are financial administration and strategic communications experience. Professional experience in the arts is strongly preferred. Exceptional planning, organizational, management, and team-building skills necessary. Superior written and verbal communication skills are required, as is the ability to interact with a highly diverse group of constituents within and outside the University and performing arts community, utilizing savvy, tact, and discretion. A high level of energy, initiative, and creativity is essential. Excellent computer skills, with strong proficiency in Excel and working knowledge of software and platforms used to develop communications campaigns.


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