Development Coordinator, Stanford Law School, Office of External Relations Stanford University United States

Development Coordinator, Stanford Law School, Office of External Relations

School of Law, California, United States


Job Code: 4289
Classification Level: F

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.


Stanford Law School’s External Relations department is seeking twodevelopment coordinators.

External Relations is a collaborative joint department, comprised of a fundraising group and an alumni relations group, which operate together to build and maintain relationships with Stanford Law School alumni, parents and friends to advance the school’s mission.

Reporting to the Director of Leadership Giving and Prospect Development, one Development Coordinator will work closely with the Director, the team’s Data Analyst, administrative peers, and annual giving officers, to fulfill the duties associated with providing support to the team, focusing on basic administrative services, gift processing, and data review.

The second Development Coordinator will work primarily with annual giving officers, who focus on reunion- and non-reunion engagement, cultivation, and solicitation work, and report to the Associate Director of Annual Giving.

For each role, we seek a candidate who is thorough, efficient, and reliable in his/her/their work product. Sense of humor, strong communication and writing skills are a must.

Stanford is committed to a donor‐centric approach to development. Every member of the External Relations team plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. The Development Coordinator must develop a thorough understanding of the objectives, priorities, and projects of Stanford Law School and Stanford University. S/he will work closely with all members of the External Relations Office to support the full range of activities of the law school’s development program.


  • Provide project and administrative support, including mail merge and calendaring, and use of email marketing tools like SmartMail.
  • Assist in the design, publication, and production of fundraising materials.
  • Pull relevant reports and data for donor population and year over year analysis; perform Excel functions (SUM, SUMIF, VLOOKUP, COUNTIF, IF) to synthesize data; create charts and graphs in Excel. Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
  • Receive and process gifts and pledges, working closely with gift officers and stewardship. Develop a strong understanding of gift documentation in the development database, leveraging this knowledge to troubleshoot/ensure accurate processing of pledges and gifts. Review and track funds and report on use of gifts, as assigned.
  • Manage and track RSVP and invitation process for student, family, and reunion events; refresh invitation lists; assist with event registration and logistics. May assist in the planning and implementation of events and donor cultivation, as needed.
  • Build a network of relevant contacts, and stay informed on current university initiatives and activities.
  • Track budget(s) and process reimbursements for department and annual giving officers.
  • Prepare gift transmittals and troubleshoot gift and payment issues, to ensure accurate recording.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Education & Experience:
Bachelor's degree and one year relevant experience or combination of education and relevant experience. A strong desire to work in a development environment and a willingness to learn about the Development Life Cycle (prospect identification—research—cultivation—solicitation—stewardship).

Knowledge, Skills and Abilities:
  • Demonstrated ability with Microsoft Office suite. Candidates with previous experience using Excel are preferred.
  • Knowledge of database systems, such as Microsoft Access.
  • Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
  • Excellent interpersonal skills and ability to interact with a wide range of people. 
  • Outstanding communication skills and exceptional attention to detail and follow-through.
  • Able to exercise discretion in working with highly confidential and sensitive information.

May require working flexible hours, including nights and weekends.

 Application Instructions: 
We invite you to apply by clicking on the "Apply for Job" button found on the cardinal careers website found here. To be considered, please submit the following items along with your online application:
  • A brief cover letter describing your interest in the position as well as your ability to use Excel in the work described.
  • Resume/CV

Stanford University is an Equal Opportunity Employer.

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