Coordinator, Payroll Production, Financial Operations, Finance University of Calgary, Payroll Department Canada

Coordinator, Payroll Production, Financial Operations, Finance


Job ID: 17765

Updated: Yesterday

Location: Main Campus


Position Overview

The Payroll Department within Finance is currently seeking a Full-time Regular Coordinator, Payroll Production.


This position reports to the Supervisor, Payroll Operations, and will ensure accurate, timely, and relevant processing of the time, pay and benefits for all employees. The incumbant understands and applies internal and external rules and regulations to ensure compliance.


The Payroll Production Coordinator works closely with the Senior Payroll Production Coordinator and is proficient with PeopleSoft Human Capital Management, and has time & labour expertise and strong payroll knowledge.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Process the pay period time and labour, prepare and complete each payroll run

  • Support the Senior Payroll Production Coordinator on internal and external payroll audits, retro calculations and T4 preparation

  • HR/Benefit process auditing and data checking of entries into PeopleSoft. Provide recommendations/solutions to better leverage the system and ensure consistency throughout business practices

  • Run and validate various audits to ensure information is accurate and complete for processing and reporting

  • Ensures payroll deadlines are met by managing projects and priorities

  • Schedules and completes all jobs required to process a successful payroll in relation to HCM modules

  • Audit responsibilities are kept up to date and concerns are identified and resolved


Qualifications / Requirements:

  • 4 years or more payroll or HR experience

  • Post-secondary courses in payroll or HR and/or Certified Payroll Manager (CPM) designation through the Canadian Payroll Association would be a definite asset

  • Experience in a post-secondary education environment and/or knowledgeable of University policies and procedures would also be a definite asset

  • Knowledgeable in interpretation and application of Alberta Labour Standards, Provincial WCB, union contracts and government regulatory compliance

  • Strong attention to detail, judgment skills, demonstrated analytical and problem solving skills are required to deal with complex issues and concerns

  • Strong interpersonal skills and the ability to work independently or as a member of the team

  • Proven organizational and time management skills are required to manage and set priorities and meet commitments and timelines

  • Excellent verbal and written communication skills are required to communicate with the diverse community of the University

  • Diplomacy and confidentiality are essential at all times

  • Must be able to exercise sound judgment with established guidelines

  • Proficient with the PeopleSoft product with regards to running all processes to complete pay administration

  • Strong working knowledge of Microsoft Office applications


Application Deadline:  March 21, 2019


We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is classified in the Professional Career Band, Level 2 of the Management and Professional Staff Career Framework.


To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit


The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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