Coordinator of Neurosciences (Duke University)

Requisition Number: 259786 Employment Type: Regular Location: Durham, NC, US, 27710 Personnel Area: Medical Center Date Posted: July 24, 2025 School: School of Medicine, Duke University Description Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff, where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and globally. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. The goal of this five-year research program is to examine the relationship between everyday environments and smoking cessation outcomes. Adults who smoke cigarettes (n=500) will be recruited to participate in a nationwide remote smoking cessation trial. In the two weeks prior to quitting, participants will be asked to take photos of their environment randomly throughout the day and each time they smoke. They will then quit smoking using nicotine replacement therapy and be followed for six months. State-of-the-art computer vision and machine learning techniques will be developed and used to increase understanding of how environments affect cessation outcomes, with the goal of developing novel environment-informed interventions to help people quit smoking. Key Responsibilities Operations: Apply knowledge of regulatory and institutional policies in study documentation, protocol submissions, and SOPs; may train others. Prepare for and support study monitoring and audit visits; address and correct findings; may train others. Maintain participant-level documentation for all studies, including complex studies requiring Duke EHR access; may train or oversee others. Develop strategies to maintain recruitment and retention rates; evaluate processes; may train or oversee others. Screen participants for complex studies; may train or oversee others. Develop SOPs; assist in study-level documentation and study visit activities; may train staff. Facilitate team meetings; recognize necessary agreements (MTAs, CDAs, DUAs, DTAs) and alert appropriate parties. Ethics: Identify all AEs and determine reportability; collaborate with PI; may train or oversee others. Conduct and document participant consent; may train or oversee others. Assist with development of consent plans and IRB submissions; handle communications with IRB staff; may train or oversee others. Prepare and submit regulatory and safety reporting documents; may train or oversee others. Data: Enter and collect data; develop data entry/collection SOPs; may provide oversight or training. Correct and document incomplete or inaccurate data; follow quality assurance SOPs; generate summaries and reports. Ensure data security and provenance; report vulnerabilities. Submit study data for sharing following repository requirements. Prepare tables, visualizations, and lay summaries to communicate results; update and develop study progress reports for PI and team. Science: Assist with funding proposals and literature searches. Develop research protocol elements; understand study design elements. Contribute to scientific publications and presentations; serve as an author on posters or publications. Study and Site Management: Record participant accrual and consent documentation in clinical research management systems. Manage protocol activities using the clinical research management system; may train others. Maintain supplies and equipment for studies; forecast effort needs; may train or oversee others. Ensure compliance with institutional requirements; follow and develop operational plans; prepare studies for closeout; may train or oversee others. Leadership: Work with manager to develop training plan; take training courses and apply knowledge; may train others. Stay current with research updates; participate in internal and external committees and workgroups. Demonstrate organizational awareness, resilience, adaptability, and advanced subject matter expertise. Communicate effectively to accomplish shared objectives. Minimum Qualifications Completion of an Associate’s degree is required. A minimum of two years of relevant research experience is required; a Bachelor’s degree may substitute for the experience requirement. Compensation Duke University provides an annual base salary range for this position of USD $59,829.00 to USD $99,960.00. Final offer considers scope of responsibilities, experience, education/training, key skills, internal equity, and market considerations. Duke offers comprehensive medical and dental care, generous retirement benefits, and a wide array of family-friendly and cultural programs. Physical Requirements Certain jobs may include essential job functions requiring specific physical and/or mental abilities. Requests for reasonable accommodation will be provided by each hiring department. Equal Opportunity Statement Duke University is an Affirmative Action/Equal Opportunity Employer. Employment opportunities are provided without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke fosters a community built on collaboration, innovation, creativity, and belonging, where all members feel secure, respected, and heard. Location: Nearest Major Market: Durham, NC Nearest Secondary Market: Raleigh, NC If you apply for this position please say you saw it on Adminoxy

Requisition Number: 259786
Employment Type: Regular
Location: Durham, NC, US, 27710
Personnel Area: Medical Center
Date Posted: July 24, 2025
School: School of Medicine, Duke University

Description

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff, where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and globally.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

The goal of this five-year research program is to examine the relationship between everyday environments and smoking cessation outcomes. Adults who smoke cigarettes (n=500) will be recruited to participate in a nationwide remote smoking cessation trial. In the two weeks prior to quitting, participants will be asked to take photos of their environment randomly throughout the day and each time they smoke. They will then quit smoking using nicotine replacement therapy and be followed for six months. State-of-the-art computer vision and machine learning techniques will be developed and used to increase understanding of how environments affect cessation outcomes, with the goal of developing novel environment-informed interventions to help people quit smoking.

Key Responsibilities

Operations:

Apply knowledge of regulatory and institutional policies in study documentation, protocol submissions, and SOPs; may train others.
Prepare for and support study monitoring and audit visits; address and correct findings; may train others.
Maintain participant-level documentation for all studies, including complex studies requiring Duke EHR access; may train or oversee others.
Develop strategies to maintain recruitment and retention rates; evaluate processes; may train or oversee others.
Screen participants for complex studies; may train or oversee others.
Develop SOPs; assist in study-level documentation and study visit activities; may train staff.
Facilitate team meetings; recognize necessary agreements (MTAs, CDAs, DUAs, DTAs) and alert appropriate parties.

Ethics:

Identify all AEs and determine reportability; collaborate with PI; may train or oversee others.
Conduct and document participant consent; may train or oversee others.
Assist with development of consent plans and IRB submissions; handle communications with IRB staff; may train or oversee others.
Prepare and submit regulatory and safety reporting documents; may train or oversee others.

Data:

Enter and collect data; develop data entry/collection SOPs; may provide oversight or training.
Correct and document incomplete or inaccurate data; follow quality assurance SOPs; generate summaries and reports.
Ensure data security and provenance; report vulnerabilities.
Submit study data for sharing following repository requirements.
Prepare tables, visualizations, and lay summaries to communicate results; update and develop study progress reports for PI and team.

Science:

Assist with funding proposals and literature searches.
Develop research protocol elements; understand study design elements.
Contribute to scientific publications and presentations; serve as an author on posters or publications.

Study and Site Management:

Record participant accrual and consent documentation in clinical research management systems.
Manage protocol activities using the clinical research management system; may train others.
Maintain supplies and equipment for studies; forecast effort needs; may train or oversee others.
Ensure compliance with institutional requirements; follow and develop operational plans; prepare studies for closeout; may train or oversee others.

Leadership:

Work with manager to develop training plan; take training courses and apply knowledge; may train others.
Stay current with research updates; participate in internal and external committees and workgroups.
Demonstrate organizational awareness, resilience, adaptability, and advanced subject matter expertise.
Communicate effectively to accomplish shared objectives.

Minimum Qualifications

Completion of an Associate’s degree is required.
A minimum of two years of relevant research experience is required; a Bachelor’s degree may substitute for the experience requirement.

Compensation

Duke University provides an annual base salary range for this position of USD $59,829.00 to USD $99,960.00. Final offer considers scope of responsibilities, experience, education/training, key skills, internal equity, and market considerations.

Duke offers comprehensive medical and dental care, generous retirement benefits, and a wide array of family-friendly and cultural programs.

Physical Requirements

Certain jobs may include essential job functions requiring specific physical and/or mental abilities. Requests for reasonable accommodation will be provided by each hiring department.

Equal Opportunity Statement

Duke University is an Affirmative Action/Equal Opportunity Employer. Employment opportunities are provided without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke fosters a community built on collaboration, innovation, creativity, and belonging, where all members feel secure, respected, and heard.

Location: