Contracts Officer (Research Contracts Support) University of Melbourne, University Services Australia



Job no: 0047650

Work type: Fixed Term

Location: Parkville

Division/Faculty: University Services

Department/School: Department of Research, Innovation and Commercialisation

Salary: $68,892 - $79,130 (HEW 5)

Role & Superannuation rate: Professional - 9.5% superannuation


About University Services

University Services comprises of 1,600 professional staff focused on providing client-centric and innovative services to the University. The group is providing transformational change, defining and influencing future service enhancements, and acts as a shared services function within the University of Melbourne.


About the role

Reporting to the Team Leader, Research Contracts Support (the Supervisor), the Contracts Officer (Research Support) is responsible for supporting the post-contract administrative, project management and finance functions for externally funded research projects involving the University of Melbourne.


The Contracts Officer supports the research activities of the University primarily by processing research-related contracts via the University's research management system (Themis - an Oracle based platform). In addition to this function, the Contracts Officer will also be called upon to provide support relating to record keeping and management, managing and assuring the quality of project and financial data, assisting with problem and issue identification and resolution, assisting with the preparation of reports based on information held in Themis, and through identifying and realising opportunities for improving the University’s Themis-related policies, processes and procedures.


To be successful in this role you will be passionate about supporting the research of the University of Melbourne, continuous improvement, and working closely with others in a strongly collaborative, team-focused environment. Whilst you will need to be tech savvy and have a willingness to learn, your strong customer centric focus and ability to work in large, complex organisations will be critical to your success in the role.


About you

The successful candidate will have:

  • Completed a relevant degree or diploma, or will possess a combination of relevant experience, education or training.

  • Ability to work in spreadsheet and database applications, internet browsers, ‘mainframe’ information systems, word processing, reporting and database enquiry tools.

  • Commitment to the provision of quality service, with demonstrated ability to provide user friendly, responsive client service, delivering the outcomes required.

  • Experience in research grants or research contracts administration, ideally at the University of Melbourne (desirable).

  • Prior experience in the use of Oracle modules (desirable).



-  Maximise your benefits through our Salary Packaging scheme

-  Flexible family friendly policies, providing generous leave and working conditions

-  The opportunity to work in a culturally rich environment

-  A substantial discount to eligible staff and their immediate families in undertaking further studies at the University of Melbourne

To find out more, go to  



The University is a vibrant campus. We have well-established clubs and networks giving the opportunity to engage and collaborate with other staff around the University. We strive to create an environment where staff and students promote culturally inclusive behaviour and activities, ensure cultural differences are heard and explored, and actively seek to learn from other cultures.


How to apply

Your application submitted should include a CV along with your responses against the selection criteria found in the Position Description for the role.


*For information to assist you with compiling short statements to answer the selection criteria/competencies, please go to


Position Description

Advertised: 08 Mar 2019 12:00 AM AUS Eastern Daylight Time

Applications close: 29 Mar 2019 11:55 PM AUS Eastern Daylight Time

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