Contracts and Compliance Officer, Office of Research Services, VP Research University of Calgary, Office of Research Services Canada

Contracts and Compliance Officer, Office of Research Services, VP Research


Job ID: 17760

Updated: Yesterday

Location: Main Campus


Position Overview

The Office of Research Services within VP Research is currently seeking a Full-time Temporary Relief Contracts and Compliance Officer for approximately 1 year.


Reporting to the Manager, Agreements, the Contract and Compliance Officer will play a central role in the Legal & IP Unit, acting as the first point of contact for a very high volume of confidential inquiries and disclosures from researchers in all faculties, and requiring liaison with external funding agencies and other University administrators including Associate Vice-Presidents (Research), Associate Deans, Senior Legal Counsel/Research.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Policy Development and Interpretation

  • Development of processes and procedures to support emerging University Policies relating to Conflicts of Interest and Commercialization, under guidance from Senior Legal Counsel / Research and senior management to meet compliance requirements of external funding agencies

  • Continuous monitoring and improvement of those processes and procedures, together with integration of feedback from Senior Legal Counsel, AVPs Research, Associate Deans and senior management

  • Interpretation of existing University policies relating to research, including Intellectual Property, Indirect Costs of Research, and Integrity in Scholarly Activity

Effective Decision-Support Systems

  • Support activities of a Committee designed to evaluate issues in Financial Conflicts of Interest, creating detailed dossiers on pending cases, obtaining additional information where required by Committee, taking minutes of meetings and coordinating release of decisions

Management of Highly Confidential Information

  • Create processes for management and protection of highly confidential personal financial information to support evaluation by Committee, and provide disclosing persons with a high level of confidence in those processes

Liaison with Key Funding Partners

  • Communicate decisions of Committee to funding partners, as required by terms and conditions of funding

Contract Management

  • Understand basic legal issues relating to research contracts and grants, including intellectual property, confidentiality and publication rights

  • Develop agreements for review and approval by Manager, Agreements and Senior Legal Counsel/Research


  • Develop and maintain trustworthy and productive working relationships with all stakeholders, including University researchers, other University departments and external sponsors

  • Exchange information with the Manager, Agreements on the status of files and expected time lines for completion


  • Create and maintain highly-organized records in both electronic and paper format

  • Establish priorities for completion of work according to the priorities of the Legal & IP Unit

  • Participate in long range planning process for the Legal & IP Unit, offering suggestions for improvement of workflow and internal procedures

Qualifications / Requirements:

Core Abilities

  • Superior analytical skills, especially relating to the application of written policies and procedures to specific fact situations and determining an appropriate course of action based on that analysis

  • Excellent process management skills, enabling the development of processes and systems capable of supporting policy requirements, on-going evaluation of the effectiveness of those processes and making continuous improvements

  • Highly developed understanding of the fiduciary relationship created by acceptance of confidential personal financial information and ability to communicate this understanding and generate trust with disclosing persons

  • Exceptional interpersonal skills, with a proven ability to communicate effectively and professionally at senior levels in the organization

  • Strong customer service attitude and demonstrated experience managing high-volume workloads

  • Good writing skills and an ability to review documents with a keen eye for detail

  • Highly organized, with the ability to manage multiple competing deadlines and function well under pressure

  • High level of proficiency with MS Office suite, and ability to quickly master new software programs

Educational Qualifications

  • An undergraduate University degree or equivalent post-secondary training with relevant work experience

Work Experience

  • 5 - 8 years experience in a legal environment or in a policy development or contract management role will be favourably considered, but equivalent work experience will be considered

  • Experience demonstrating a high level of initiative, involving problem-solving and the independent exercise of judgment within guidelines set by management will be highly valued

  • Experience in a University environment will be highly valued, but is not essential requirement for this position

  • A strong working knowledge of MS Office suite, and ease with various databases (including MS Sharepoint) is required

Application Deadline: March 21, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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