Company Manager in American Repertory Theater
Harvard University, American Repertory Theater
United States

Duties & Responsibilities

Company Management:

  • Oversee onboarding and support for visiting artists from signed contract through rehearsal, tech, and performances; ensuring a welcoming, safe and comfortable working environment for all artists with the A.R.T.
  • Responsible for securing travel and accommodation for visiting artists to theatre; working with Assistant Producer and artists, agents, and designees to secure travel and housing in line with contractual requirements and budgetary goals. Manages the local transportation for all artists alongside the Assistant Company Manager.
  • Write, manage, and prepare all union contracts (AEA, SDC, etc.) for signature and tracking and filing of all Artistic contracts and paperwork
  • Establish and manage relationships with various vendors both internal and external to the University, including but not limited to doctors, hotels, caterers, transport services, and peer organizations; securing favorable rates and services, processing payments, maintaining continued good standing, etc.
  • Be “on-call” for visiting artist to assist with emergencies, including but not limited to medical, travel, and housing emergencies.
  • Coordinate Artistic Office coverage for tech/previews and half hour calls, participating in both in rotation with other Company Manager and Artistic staff.
  • Liaise with Production Office and Production Stage Manager to ensure a safe and comfortable working environment for visiting artists. 
  • Connect artists seeking treatment for both professional and personal medical needs with service providers, supervising the accident report and workers’ compensation process for visiting artists when appropriate
  • Work closely with Facilities Manager to maintain all artist housing and track maintenance requests for visiting artists.
  • Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners.
  • Serve as direct supervisor for all independently contracted Equity artists
  • Serve as direct supervisor for all artistic interns, working with the artistic office to manage weekly schedule and workload
Financial Administration: 
  • Direct and sole management of the travel and accommodation budgets for all productions and presentations, designated events, and affiliated projects (approximately $1 million annually); tracking costs and providing reports to organization, ensuring the department is on budget
  • Co-manage the cross seasonal budget for the artistic department with the Artistic Producer (approximately $1.5 million annually)
  • Manage and process artist payroll and reporting
  • Manage and process all payments to artists for all productions and presentations, designated events, and affiliated projects
  • Assist the Assistant Producers on securing insurance for instruments and other valuables not covered under production
As a representative of the Artistic Office: 
  • Represent the A.R.T. at various events and industry convenings, including but not limited to fundraising and community engagement events; as well as national conferences and symposiums if requested
  • Convene and preside over travel and housing committee
  • Attend weekly meetings, including but not limited to the Production Staff, Production Budget, Artistic and Production, and Artistic Programming meetings
  • Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners when required
  • Substitutes for the Special Assistant to Artistic and Executive Directors, as needed
  • Other duties as assigned by the Artistic Producer


Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role:

B.A. required. At least three years professional theatre experience in company and/or general management. Driver’s License and clean driving record. Ability to lift at least fifty pounds.

Additional Qualifications

Excellent communication skills required, must be able to communicate mission with artists and audiences. Must have exceptional people skills, ability to create an excellent working environment for a diverse range of artists, creative types, novices, and beyond. Extreme attention to details and accuracy as well as problem solving skills. Ability to maintain confidentiality and handle sensitive information with care. Ability to multi-task in a fast-paced environment.  Team player with a sense of humor. Ability to work evenings and weekends required. Basic familiarity with theatrical union agreements, including but not limited to LORT agreements with AEA, USA, and SDC. Candidates should be fluent in Microsoft Office Suite (Word, Excel and PowerPoint). Knowledge of ticketing software (Audience View/Tessitura, etc) a plus. Familiarity with a club theatre environment is a plus. First Aid/CPR training is a plus.

Additional Information

Under the leadership of Artistic Director Diane Paulus and Executive Producer, Diane Borger, the A.R.T. seeks to expand the boundaries of theatre by producing events that immerse audiences in transformative theatrical experiences that expand the boundaries of theatre. 
Reporting to the Artistic Producer, and working closely with the Assistant Producers, the Company Manager is a key member of the Artistic team responsible for overseeing the onboarding of and hospitality for all visiting artists. The Company Manager serves as the central connection point from artists to staff at the theatre, as well as to individuals in the Harvard and Cambridge communities. The Company Manager and larger artistic team are responsible for a high standard of care that allows visiting artists to create the best possible work for A.R.T.’s audiences. 
Additionally, the Company Manager supports the Artistic Producer with the contracting and payment of artists for all productions and presentations, designated events, and affiliated projects both in Cambridge and abroad. 

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