Communications Officer (University of Luxemburg)

Communications Officer / Specialised in events Contract Type: Permanent About the SnT... SnT is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place! Your Role... SnT is reinforcing its communications team and is looking for one flexible, organised, and solution focused individual to support events organisation . The Communication Officer specialised in events will be involved in the planning, execution and reporting for international academic conferences, as well as marketing events. These tasks are part of the overall communication strategy of the centre and support the reputation building of SnT both in the academic sphere and in industry. Main responsibilities: Support the complete event lifecycle from initial concept, on-site activities, to post-event evaluation for a variety of event types including large scientific conferences for 120-1000 participants, academic seminars, summer schools, research lectures, booths at trade shows, corporate parties, team excursions, SnT Partnership Day Support with budget and administrative processes associated with events: updating spreadsheets, tracking conference payments, submitting purchase orders, following-up on invoices, setting-up and keeping registration databases up to date, working on visa files for event participants as necessary Develop an approach for sustainable events, liaising with other colleagues across the University as necessary Work with researchers on practical demonstrations of their research projects at events, from the idea and design of the demo experience to the logistics of delivering the demo materials to the event site Collaborate with other communication colleagues to publicise events both before and after, this may include take photos or videos at events, or overseeing photographers/videographers at events Supporting the marketing function of the SnT Comms team with ad-hoc tasks Support the SnT Comms team’s broad range of activities where necessary, backing-up colleagues as needed, contributing your skills to other areas of communication as needed,, liaise with other departments, entities, or externals where necessary Perform various administrative tasks as required Your Profile... Professional background: A university degree in Marketing, Communication, or related field is best, a degree or certificate in office administration would be considered Any professional experience in a similar role is a plus Strong written and verbal communication skills in both English and French Strong interpersonal and intercultural communication skills, an outgoing personality helps as you’ll be interacting with lots of people from all around the world Solid experience and completely comfortable working with tools like Microsoft Office, particularly Excel Some experience or knowledge of tools like Mailchimp/Brevo, wordpress or other CMS, Microsoft Teams or similar conferencing technologies (Cisco, Webex, Zoom, etc.) and design tools like Canva Excellent organisation and project management skills, flexibility and resilience Considered a plus: any abilities in photography, video, social media, or content writing Qualities to succeed in this role: Flexibility and a solution focused approach is a must. Event organisation challenges are sometimes immediate and need quick solutions, so thinking of new approaches on your feet is a big advantage here A blend of teamwork and autonomy: you will be the primary support person for a specific team member working on academic events, so the ability to work well in a pair is important, and in the larger team as well, yet you will have individual tasks that will require complete autonomy Here’s what awaits you at SnT... Exciting infrastructures and unique labs. At SnT’s two campuses, our researchers can take a walk on the moon at the LunaLab, build a nanosatellite, or help make autonomous vehicles even better The right place for IMPACT. SnT researchers engage in demand-driven projects. Through our Partnership Programme, we work on projects with more than 55 industry partners Be part of a multicultural family. At SnT we have more than 60 nationalities. Throughout the year, we organise team-building events, networking activities and more Find out more about us! About the team: Our team has seven members at the moment, plus students and multiple freelancers Our work covers: content & press, marketing, events, academic conferences, and internal communication. We always look at ways to improve the big picture for everyone, which means we also look at solving HR challenges, collaboration roadblocks, and whatever stands out The team mostly works on Kirchberg, but this position will primarily based in Belval with the one other team member who is there. Coming to the Kirchberg office on a regular basis or going to event locations across Luxembourg will be a big part of the role (be ready to be mobile Hello. Moien. Bonjour. Hallo. The communications team is truly international. And that’s good given the fact that SnT researchers come from over 60 countries How to apply... Applications should include: Curriculum Vitae Cover letter All qualified individuals are encouraged to apply. Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. General information: Contract Type: Permanent Work Hours: Full Time 40.0 Hours per Week Location: Belval with a weekly presence in Kirchberg Internal Title: Communication officer Job Reference: UOL06619 About the University of Luxembourg... The University of Luxembourg (Uni.lu) is Luxembourg's only public university. Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development. The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise. Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world. If you apply for this position please say you saw it on Adminoxy

Communications Officer / Specialised in events

Contract Type:

Permanent

About the SnT...

SnT is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

Your Role...

SnT is reinforcing its communications team and is looking for one flexible, organised, and solution focused individual to support events organisation .

The Communication Officer specialised in events will be involved in the planning, execution and reporting for international academic conferences, as well as marketing events. These tasks are part of the overall communication strategy of the centre and support the reputation building of SnT both in the academic sphere and in industry.

Main responsibilities:

Support the complete event lifecycle from initial concept, on-site activities, to post-event evaluation for a variety of event types including large scientific conferences for 120-1000 participants, academic seminars, summer schools, research lectures, booths at trade shows, corporate parties, team excursions, SnT Partnership Day
Support with budget and administrative processes associated with events: updating spreadsheets, tracking conference payments, submitting purchase orders, following-up on invoices, setting-up and keeping registration databases up to date, working on visa files for event participants as necessary
Develop an approach for sustainable events, liaising with other colleagues across the University as necessary
Work with researchers on practical demonstrations of their research projects at events, from the idea and design of the demo experience to the logistics of delivering the demo materials to the event site
Collaborate with other communication colleagues to publicise events both before and after, this may include take photos or videos at events, or overseeing photographers/videographers at events
Supporting the marketing function of the SnT Comms team with ad-hoc tasks
Support the SnT Comms team’s broad range of activities where necessary, backing-up colleagues as needed, contributing your skills to other areas of communication as needed,, liaise with other departments, entities, or externals where necessary
Perform various administrative tasks as required

Your Profile...

Professional background:

A university degree in Marketing, Communication, or related field is best, a degree or certificate in office administration would be considered
Any professional experience in a similar role is a plus
Strong written and verbal communication skills in both English and French
Strong interpersonal and intercultural communication skills, an outgoing personality helps as you’ll be interacting with lots of people from all around the world
Solid experience and completely comfortable working with tools like Microsoft Office, particularly Excel
Some experience or knowledge of tools like Mailchimp/Brevo, wordpress or other CMS, Microsoft Teams or similar conferencing technologies (Cisco, Webex, Zoom, etc.) and design tools like Canva
Excellent organisation and project management skills, flexibility and resilience
Considered a plus: any abilities in photography, video, social media, or content writing

Qualities to succeed in this role:

Flexibility and a solution focused approach is a must. Event organisation challenges are sometimes immediate and need quick solutions, so thinking of new approaches on your feet is a big advantage here
A blend of teamwork and autonomy: you will be the primary support person for a specific team member working on academic events, so the ability to work well in a pair is important, and in the larger team as well, yet you will have individual tasks that will require complete autonomy

Here’s what awaits you at SnT...

Exciting infrastructures and unique labs. At SnT’s two campuses, our researchers can take a walk on the moon at the LunaLab, build a nanosatellite, or help make autonomous vehicles even better
The right place for IMPACT. SnT researchers engage in demand-driven projects. Through our Partnership Programme, we work on projects with more than 55 industry partners
Be part of a multicultural family. At SnT we have more than 60 nationalities. Throughout the year, we organise team-building events, networking activities and more

Find out more about us!

About the team:

Our team has seven members at the moment, plus students and multiple freelancers
Our work covers: content & press, marketing, events, academic conferences, and internal communication. We always look at ways to improve the big picture for everyone, which means we also look at solving HR challenges, collaboration roadblocks, and whatever stands out
The team mostly works on Kirchberg, but this position will primarily based in Belval with the one other team member who is there. Coming to the Kirchberg office on a regular basis or going to event locations across Luxembourg will be a big part of the role (be ready to be mobile
Hello. Moien. Bonjour. Hallo. The communications team is truly international. And that’s good given the fact that SnT researchers come from over 60 countries

How to apply...

Applications should include:

Curriculum Vitae
Cover letter

All qualified individuals are encouraged to apply.

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

Contract Type: Permanent
Work Hours: Full Time 40.0 Hours per Week
Location: Belval with a weekly presence in Kirchberg
Internal Title: Communication officer
Job Reference: UOL06619

About the University of Luxembourg...

The University of Luxembourg (Uni.lu) is Luxembourg's only public university. Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development. The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise. Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

If you apply for this position please say you saw it on Adminoxy

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