Clinical Trials Financial Analyst
University of California San Diego
United States


The Department of Medicine at UC San Diego is a leading center for research, teaching and clinical care. The Department houses approximately 20 divisions. With nearly 470 full-time faculty members and over 100 academic researchers, the Department of Medicine is the largest of the departments in the University of California, San Diego School of Medicine.

Clinical Trials Financial Analyst is a member of the Sponsored Projects Office and works in collaboration with a wide variety of individuals including the Administrative Vice Chair, Assistant Department Business Officer, Division Administrators, Director of Fiscal Affairs, Director of Sponsored Projects and other personnel on behalf of the Department. Position uses professional concepts to apply organization policies and procedures and will contribute to the financial and operational performance of the department.

Under general direction, the Clinical Trials Financial Analyst will invoice for and reconcile clinical trial contracts and budgets versus postings in FinanciaLink systems. The Clinical Trials Financial Analyst is responsible for the collection management of 50-100 accounts and Pharmaceutical-Sponsored Clinical Trial Agreements. Incumbent will develop, expand and refine the effectiveness of in-house collection procedures and processes to quickly resolve issues of overdue accounts in order to significantly reduce accounts receivable and extract Account Receivable Aging information to develop trend analyses and evaluate effectiveness of Collection Management processes.

This position is also responsible for investigations, analyses, and follow-up actions required to ensure the timely receipt of payments. In addition, the incumbent researches, prepares, and provides detailed and timely reports to the Business Office and faculty as well as performing Journal Vouchers, EPET’s and ENPET’s to ensure strict adherence to University policies and the clinical trial agreements. Responsible for approving Marketplace purchase orders, travel and MyPayments requests in relation to given accounts.

Clinical Trials Analyst will have exposure to the multiple facets of clinical trials operations at UCSD, interfacing with various central offices (OCTA, IRB, OCAA, General Accounting, etc) and acting as an intermediary between these units and the Principal Investigators. Position works within a high-volume, fast paced environment with changing priorities and requires tact, political acumen, diplomacy, and discretion on a wide variety of complex and sensitive matters.

On a daily basis, the incumbent will use professional judgement and organizational policies to resolve various issues. The scope of these solutions will range from transaction processing to in depth analysis for department leadership.


  • Bachelor's degree in related area and/or equivalent experience/training.

  • A minimum of two (2+) or more years of financial experience.

  • Working knowledge of finance policies, practices, and systems. financial background including knowledge of generally accepted accounting principles and financial experience in a University or academic institution.

  • Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Ability to manage a high volume of transactions.

  • Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Knowledge of and experience working with federal and state regulations regarding clinical trials.

  • Demonstrated background in working with research contracts.

  • Demonstrated experience working with planning, development and implementation of educational training programs.

  • Proficiency using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Expertise with PCs, database applications, and business computer software programs for the proper function of office including Excel and Word.

  • Extensive knowledge of accounting principles, business math and bookkeeping for budget planning and analysis and in reconciling discrepancies.

  • Proven experience analyzing and drafting complex clinical trial budgets and recommending negotiation for mutually satisfying terms and conditions.

  • Excellent ability to identity issues and problems, thoroughly research complex financial issues and summarize large amounts of data into useful recommendations.

  • Strong interpersonal skills. Excellent service orientation and critical thinking skills; and attention to detail. Ability using organizational skills to multitask in a high volume environment. Ability to adapt to changing priorities.


  • Knowledge of UC policy and procedures regarding acceptance of industrial funds, including rights to data, restrictions on publication, indemnification, subject injury, disposition of intellectual property rights, patient confidentiality.
  • Demonstrated knowledge of University policies, procedures, and business systems such as TravelLink, Marketplace, BUMT, etc.


  • Adjust work schedule to meet deadlines. Overtime may be required.
  • Employment is subject to a criminal background check.

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