Building Office Manager Karolinska Institutet, University Administration, Real Estate Department Sweden

Building Office Manager


Karolinska Institutet, University Administration, Real Estate Department

The university administration supports Karolinska Institutet's institutions and management. The University Administration's goal is to provide good service and contribute with professional and efficient administration to KI's education and research.

We are looking for a committed leader with the ability to create job satisfaction and participation. You will have the opportunity to participate in the unique initiative to develop attractive and effective premises for world-leading medical research and education within KI's two campuses.


The service

As a Local Supply Manager, your task is to lead and support your staff so that KI can offer appropriate and cost-effective premises to the business. KI has recently completed a number of large-scale projects in the billionaire class, while ongoing operations have been ongoing. There will still be several projects that are implemented, albeit on a smaller scale. The service is placed on the property department and you report to and work near the real estate director in overall and strategic issues. You are part of the management team at the department and are located in Solna.



Lead and develop the work of the local supply unit

Staff responsibility for 10 employees

Overall responsible for ensuring that the local projects achieve set goals in terms of economy, function, time and quality

In collaboration with the real estate director work on strategic planning

Prepare and, together with the property manager, conduct rental negotiations

Distribution of incoming projects and the overall perspective

Operate and develop processes, working methods and collaboration both within and outside the organization

Participate in the department's management team

Collaborate and develop good relations with the businesses and other actors


Relevant university education, or alternatively you have obtained the required competence with relevance to the tasks

Previous experience as manager and leader

Experience of working with local issues on the tenant or property owner side

Experience of qualified economic tasks with a focus on real estate economics

Good ability to communicate in Swedish and English in speech and writing



Experience of project management regarding premises

Investigation problems regarding business needs and local issues

Knowledge of rental law and procurement according to LOU

Experience of laboratory research environments in business or government

Experience of work in universities / colleges or politically controlled activities and understanding of how an academic / political organization works

Personal characteristics


We are looking for you who is a committed and trustworthy manager and leader. You enjoy working in a complex organization where you can contribute with structure and an economic approach. We like to see you enjoy building professional relationships both within and outside the organization. Great importance will be attached to personal qualities and suitability.


Application procedure The

application must be made via the Varbi recruitment system. Selection and interviews may occur continuously.


At permanent employment, Karolinska Institutet applies 6 months of probation.


Karolinska Institutet is one of the world's leading medical universities. In Sweden, Karolinska Institutet accounts for just over 40 percent of medical academic research and has the largest range of medical education. Since 1901, the Nobel Assembly at Karolinska Institutet appoints recipients of the Nobel Prize in physiology or medicine.


Karolinska Institutet strives to be a workplace with a gender balance that is free from discrimination and provides equal opportunities for everyone. To staffing and recruitment companies and to you who are salespeople: We kindly opt out of direct but direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.


Type of employment     Permanent position

The scope of the employment   Full-time

place     Solna

County Stockholm County

Land      Sweden

References         2-2642 / 2019


Rikard Becker, +46 8 524 865 25

Union representative   

Henry Wölling, SEKO,

The Saco Association at the University Administration,

Magnus Anå, OFR, 08-524 864 37,

Published            2019-04-30

Application deadline       2019-05-22

If you apply for this position please say you saw it on Adminoxy


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