Associate Dean for Student Affairs
University of Washington
United States

Associate Dean for Student Affairs - School of Medicine

Position Overview

Organization: Dean of Medicine

Title: Associate Dean for Student Affairs - School of Medicine

Position Details

Position Description

The Associate Dean for Students Affairs (ADSA) is an integral member of the senior management team and provides strategic oversight and central support for the University of Washington School of Medicine’s (UWSOM) undergraduate medical education program. The ADSA leads the efforts to provide innovative and comprehensive medical student support for the UWSOM across the 5 state WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) region.

UWSOM partners with five universities and multiple healthcare organizations to administer the medical education program to over 1,100 medical students.

The Student Affairs Office includes 25 staff who report to 3 assistant deans. The assistant deans and the student affairs director report to the ADSA. There is opportunity for the new ADSA to assess and restructure the Student Affairs office to maximize success, recruitment, and retention. The current roles for the 3 Assistant Deans are as follows:

  • Assistant Dean for Student Development leading Proactive Advising, Academic Support, Service Learning and Registration
  • Assistant Dean for Student Support leading Counseling and Wellness Services, Financial Aid, and Learning Environments
  • The ADSA will work with a newly formed Assistant Dean role supporting Equity, Diversity, and Inclusion in collaboration with the Office of Health Care Equity

The unit is based in Seattle, WA, and provides services to students across the WWAMI region. Additional staff are located at each regional campus for the delivery of academic skills support and counseling and wellness services.

The ADSA works in collaboration with the associate and assistant deans for Academic, Rural and Regional Affairs (ARRA) and Healthcare Equity, and the College faculty mentors to maximize support for students and student success across the WWAMI region. A summary of the key responsibilities is outlined below.

Responsibilities

The ADSA reports directly to the Vice Dean for ARRA and provides leadership in the following areas within the UWSOM:

  • Promote and support the UWSOM mission, vision, and strategic plan
  • Promote and support the strategic development of the UWSOM’s medical student programs
  • In coordination with the UW Medicine Office of Healthcare Equity, promote and support diversity, equity, and inclusion for UWSOM’s medical students
  • Develop a systematic integrated approach to student support and services across 6 regional campuses and longitudinally across all phases of education throughout the 5 state WWAMI region
  • Interface with regional deans, College faculty mentors, and staff regarding program milestones, general student support, and individual student progress
  • Collaborate and support regional deans regarding student affairs issues and visit regional campuses at least annually
  • Collaborate with the other health sciences schools on issues of mutual concern and interest

The ADSA provides Student Affairs departmental leadership in the following areas:

  • Develop innovative, holistic, and proactive student support programs that meet the needs of an evolving student population, and with a specific focus on diversity, equity, inclusion, and accessibility
  • Provide leadership and guidance in the analysis, review, creation, and interpretation of student policies and procedures
  • Establish and implement short- and long-term department goals, objectives, policies, and operating procedures
  • Coordinate the Student Affairs response to emergency, crisis, and other unexpected events that impact students

Collaboration with and support the Assistant Dean for Student Support to:

  • Ensure programs and support services are regularly assessed for evidence of student success and achievement, particularly in terms of student outcomes and retention
  • Serve as a resource to faculty and staff in responding to disruptive student behavior within and outside of the classroom
  • Oversee referrals to the Washington Physician Health Program and manage issues involving medical students’ fitness for clinical contact, professional behavior, compliance, and overall well-being
  • Meet with medical students at regularly scheduled meetings regarding issues pertaining to student life and successful progress in medical school
  • Meet with medical students in emergency or crisis situations regarding issues pertaining to student life and successful progress in medical school
  • Oversee coordination and production of student events across the WWAMI region, including orientation, match day celebrations, graduation, and student class meetings

Collaboration with and support the Assistant Dean for Student Development to:

  • Work in collaboration with others across ARRA to develop strategies promoting student engagement and maximizing learning
  • Ensure students have access to the support they need with additional resources for situations that require escalation
  • Direct the residency application, match, and Medical Student Performance Evaluation production processes. Coordinate the Supplemental Offer and Acceptance Program for unmatched students
  • Authorize and oversee the tracking and management of medical student expansions of and leaves of absence from the medical school curriculum

Collaboration with and support the Assistant Dean for Equity and Student Engagement to:

  • Work with Admissions to recruit a diverse student population
  • Support under-represented students in medicine
  • Support student affinity groups, organizations and interest groups, student government, national student representatives, and UW chapters of national honors societies
  • Oversee the periodic review and update of the UWSOM’s technical standards
  • Work with Disability Resources for Students (DRS) to coordinate the implementation of appropriate accommodations for medical students

Perform other duties as assigned.

Committees and Representation

  • Represent the UWSOM’s interests in Student Affairs on school, university, and national committees, working groups, and task forces
  • Serve as the designated dean for the Association of American Medical College’s (AAMC) Group on Student Affairs
  • Serve as the administrative dean to the School’s Student Progress Committee (SPC) and co-chair the Learning Environment Committee

Administrative Leadership

  • Direct and supervise all aspects of the programs and services of Student Affairs including, but not limited to, planning, budget management, program development, and personnel management
  • Apply a continuous quality improvement model to all aspects of Student Affairs programs and student support services
  • Collaborate with the Dean for Educational Quality improvement to prepare departmental reports and documentation required for continuous accreditation preparedness
  • Evaluate and implement technologies, management systems, and/or other tools for tracking various initiatives, projects, and other special assignments across the unit
  • Provide direction and supervision of the units and directors within the Student Affairs office. Facilitate regular student support services meetings of student support staff
  • Create a positive environment in Student Affairs for staff, students and faculty who work or interact with student affairs

Job Characteristics

The ADSA delegates to and supervises the activities of assistant deans, faculty, and professional and classified staff to facilitate the execution of the job responsibilities. The ADSA supports students while also having the necessary comprehensive knowledge of:

  • UW Medicine policies and procedures, including policies related to professional behavior and student mistreatment
  • Federal, State, and UW compliance laws, regulations and policies, and national accreditation requirements affecting UWSOM students, staff, and programs
  • Current best practices, developing issues, and trends in student affairs and medical education, and a familiarity with student support programs and services
  • The impacts of implicit bias and institutional racism in education and in medicine.
  • Policy development, strategy implementation, and the ability to develop, plan, and implement short- and long-range goals
  • Continuous quality improvement, program assessment and evaluation, and skills in re- engineering operations and procedures
  • Conflict resolution skills, crisis intervention techniques, and the ability to react effectively in emergency situations
  • Effective written and verbal communication skills, and the ability to communicate and work effectively across levels and with a wide range of constituencies in a diverse community

The ADSA will have frequent written and oral interactions with the senior executives and professional staff within UW Medicine and with deans, faculty, professional staff, and medical students throughout the WWAMI region.

The associate dean for student affairs is a 0.8 FTE position in the UWSOM. This position will have a faculty appointment in one of the UWSOM departments appropriate for background and experience. This is a 12-month service period position (July – June) with an anticipated start date in summer 2022. 

To view an organizational chart, UWSOM Org Chart

Qualifications

Educational Requirements

Terminal degree from an accredited college or university (e.g. M.D., D.O., Ph.D., Ed.D.), preferably in medicine, educational administration, counseling, organizational behavior, or other related field.

Work Experience Requirements

Three years or more of administrative experience in a medical school setting, including supervision and evaluation of full-time faculty and/or staff, student and student services in a medical education program area.

Licensure Requirements

If the successful candidate is an M.D. or D.O., they must have board certification and the ability to obtain an unrestricted Washington medical license.

Travel to regional WWAMI sites is required. Therefore, the successful candidate must successfully complete a motor vehicle history check and possess and maintain a current, valid driver's license in their state of residence.

Instructions

To apply, please upload a cover letter, CV, and diversity statement. For questions, please contact Darryl Potyk at potykd@uw.edu.

Diversity Statement:

Applications should include a diversity statement of no more than 2 pages describing the candidate’s experiences in fostering inclusive communities, diversity of people and perspective, equity, and social justice in their previous or current work. Statements should include (but are not limited to) what they have done to advance their own knowledge, as well as how they envision contributing to and advancing the MD program and the UW School of Medicine in these critical areas of our mission.

Equal Employment Opportunity Statement

University of Washington is an affirmative action and equal opportunity employer. All
qualified applicants will receive consideration for employment without regard to race, color, creed,
religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information,
gender identity or expression, age, disability, or protected veteran status.

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