Business Manager University of Washington United States

Business Manager


Req #: 163972


Department: Office Of Global Affairs


Job Location: Seattle Campus


Posting Date: 01/22/2019


Closing Info: Open Until Filled


Salary: Salary is commensurate with experience and education


Limited Recruitment: Open to UW Employees only


If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.


Shift: First Shift


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

 

POSTION PURPOSE

The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues.

 

OGA’s major activities include:
• Initiating and supporting scholarly research on global issues across campus units and departments, disseminating information about relevant faculty expertise, funding opportunities, and institutional ties abroad.
• Providing a portal through which external stakeholders - including business leaders, representatives of local, regional, and national government, NGO activists, international alumni, and ethnic and cultural affinity communities - can learn about and participate in campus activities and resources.
• Serving as a central guide and resource for developing and successfully implementing study abroad program, collaboration with international scholars, the conduct of global research, and the design and nurturing of foreign institutional partnerships.
• Supporting UW community members in planning and carrying out UW’s international scholarship and business in a safe, productive manner.

 

To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad and exchanges; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.

 

We have an outstanding opportunity for a Business Manager in the Office of Global Affairs. This position reports directly to the Associate Vice Provost for Global Affairs, and is a leadership position dedicated to office-wide budgeting, planning, human resources, and developing process efficiencies. This position is also responsible for supervising the Finance and Administration team. Major functions include:

 

Administrative leadership to the Office of Global Affairs Regular financial reporting to the VP and AVP; manage budgets for the Office of Global Affairs Maintain and develop policies and procedures for all administrative areas. Oversee Human Resource management Supervise the Finance and Administration team

 

Position Complexities:
• This position requires pro-active, organized and creative individual with strong public speaking and problem-solving skills. The person in this position must be able to work independently with minimal supervision and have excellent communication skills.
• Ability to work with a range of constituencies from both within the Office of Global Affairs and across all units of the university.
• Ability to work and lead in development of non-standard processes related to the international demands of the office while ensuring compliance with UW policies.
• Ability to travel to meetings and events, both locally and internationally, as requested by the VP and AVP.
The Business Manager is a key member of the Office of Global Affairs leadership team. The work is essential to successfully administering the Office of Global Affairs

 

DUTIES AND RESPONSIBLITIES

 

30% Fiscal management
• Manage all state, gift/endowment, grant, and self-sustaining budgets. This includes tracking and assigning expenditure appropriation allocations, verifying allocation balances and providing regular financial status reporting to the VP and AVP.
• Oversee fiscal management of financial resources for the unit, including financial planning, budgeting and accounting functions.
• Provide budget projections and spending trends to the VP and AVP and alert them to potential allocation deficits or unusual spending patterns.
• Oversees endowed funds and associated operating funds.
• Establish financial management policies and provide financial guidance on allowable uses of endowments and current use funds.
• Budget positions and operating funds in the UW’s budget system (BGT).
• Manage and appropriately delegate reconciliation of budgets monthly using the UW’s MyFinancial Desktop application (MyFD).

 

30% Human Resources management
• Ensure that the Department's employment practices are in compliance with the human resources policies and procedures of the University and the Department.
• Lead recruitment efforts to meet staffing requirements and fill positions.
• Coordinate on-boarding and off-boarding with Study Abroad Assistant Director and IT staff.
• Advise managers and directors regarding position classifications, organizational structure and salaries. Initiate all department hiring, promotions, salary actions, and terminations for staff personnel.
• Ensure timely and accurate entry of Workday data.
• Advise managers and staff regarding leave management.
• Monitor leave usage for departments (e.g. sick leave, annual leave balances)
• Maintain personnel files. Ensure appropriate confidentiality for all records.
• Counsel employees and supervisors to resolve personnel Issues; initiate and follow through with corrective actions through University policies and procedures.
• Work closely with the University's Human Resources offices as appropriate.
• Implement succession plans to identify critical positions and ensure continuity within OGA.

 

35% Supervision, Leadership and Project Management
• Supervise three full-time Finance and Administrative Specialist team staff. Manage coordinated coverage, schedules and individual roles and responsibilities; facilitate regular check-in meetings; lead team improvements to ensure highest possible level of service and systemization of workflow.
• Assign and monitor work
• Conduct performance reviews and initiate corrective action as necessary
• Provide professional development and mentoring
• Coordinate and lead teams for Office of Global Affairs and university-wide projects. Bring together appropriate team members; facilitate project work; prepare reports; plan and implement communication plans.
• Manage projects on behalf of the Office of Global Affairs. This may include: business process reviews and implementation of business process improvements, fiscal analysis, and other related projects.
• Represent OGA in selective local and international events, meetings and other activities as needed.

 

5% Other duties as assigned

 

REQUIREMENTS
Bachelor’s degree with a minimum of five years progressive work experience in business administration, financial management, human resources and/or general administrative/managerial functions.

 

DESIRED
Master’s Degree
Experience in international education, global affairs.
Experience working across a range of budget types and with multiple units.
Experience with UW HR systems
Experience with staff supervision

 

BENEFITS
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

 

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.

 

Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed


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