Program Coordinator University of Washington United States


Req #: 163974


Job Location: Seattle Campus

Posting Date: 01/23/2019

Closing Info: Closes On 02/05/2019

Salary: $3266-$4365

Union Position: Yes

Shift: First Shift

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.


UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The Department of Pharmaceutics within the School of Pharmacy has an outstanding opportunity for a Program Coordinator. Under the direction of the Program Operations Manager and within the TLC-ART program the Program Coordinator will:


Plan, schedule and fully coordinate meetings between the groups of the TLC-ART program. This includes soliciting and assembling agenda items from the Executive Committee (EC), Executive Leadership Group (ELG), the Scientific Advisory Board (SAB), and subgroups as appropriate and needed. Organize the logistics of each meeting including reserving conference rooms, booking conference calls, and coordinating travel arrangements. Prepare a summary of the key points, decisions, and action items. These summaries will be reviewed and approved before circulation.


Provide assistance to the Program Director and Operations Manager in various administrative tasks such as: the development of organizational budgets and contracts; the preparation of grants and grant proposals; managing data bases; developing statistical data and spreadsheets; researching, collecting and preparing information for reports.


Assist in the development of short and long term plans for monitoring progress and assuring adherence to the TLC-ART program goals. Track project and subproject timelines and milestones. Collate reports from project leaders and verify checklists.


Compile proposed article submissions and archive completed publications under the direction of the members of TLC-ART Executive Committee.


Work with confidential materials and information. Maintain and update program website which will have an internal face for those working on the project and a public side for information which will be shared including information from publications.


Monitor and maintain program budget status and compliance with institutional policy and applicable laws and regulations; sign vouchers; receive process and deposit funds; review travel reimbursement requests and arrange for reimbursement.


Track and report any conflicts of interest by the program personnel to the TLC-ART Executive Leadership Group.


Perform related duties as required.


As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.


High school graduation or equivalent AND 2 or more years of experience in a progressively responsible coordination or administrative support role in an academic student setting with the University (including program and executive support).


Additional Requirements:

•Experience in editorial support and coordination including proofing, editing, printing, document creation and records database management in an academic or healthcare setting.
•Computer proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
•Ability to work independently with a high degree of reliability, accuracy, and productivity.


Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.



Bachelor’s degree strongly preferred.
•Experience with UW administration systems, such as Ariba, Procard, My Financial Desktop.
•Self-starter with attention to details and accuracy to be effective in this position
•Experience in manuscript or grant editing as well as familiarity with NIH grant application process and post-award administration will be helpful.
•Desired and ability to learn new skill will be helpful.


Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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