UWMC PMO Project Manager University of Washington United States

UWMC PMO Project Manager

Req #: 164042


Job Location: UW Medical Center

Posting Date: 01/23/2019

Closing Info: Open Until Filled

Salary: Commensurate with Education and Experience

Shift: First Shift

Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.


Reporting to the UWMC Project Management Office (PMO) Director, the UWMC PMO Project Manager (PM) is responsible for managing a portfolio of assigned clinical, operational, strategic, business development and process improvement projects. The position is responsible for managing all aspects of project management including project initiation, planning, execution, monitoring and controlling and closing phases and management of project scope, timeline, costs, risks and quality efforts. In this capacity, the Project Manager develops, manages, and maintains the project charter, project plan, schedule, resources, and project artifacts; supports centralized document repository; identifies and tracks risks, assumptions, issues, and dependencies; provides timely status reports and proactively escalates issues for resolution; performs project reviews and drives continued progress for project success. This position closely collaborates with clinical and administrative leaders (business owners), vendors and other organizational staff to understand the business need for each project.


This role is responsible for applying independent judgement to perform professional level analysis of data related to all phases of project planning, implementation and monitoring. Based on professional analysis, this person will make recommendations/decisions which impact all phases of project management including composure of project teams, setting project scope and timelines, drafting project charter and plan and any needed changes based on ongoing analysis of project deliverables and performance. The person in this role must be a strong communicator who maintains working relationships with faculty, staff and executives across all UW Medicine entities in order to ensure alignment and application of best practices. This person must take initiative to proactively engage business and clinical leaders in the project planning process. The person in this role must have experience successfully implementing and managing clinical, operational and/or health care related projects. The person in this role must have strong leadership skills to be able lead multidisciplinary project teams through all phases of project management. The person in this position must have the ability to analyze and interpret data from a variety of source and synthesize information for communication to project team and to give recommendations for project scope and planning.


This person must be skilled at presenting actionable data to a broad set of project participants.


The person in this role must be able to facilitate difficult conversations with a variety of personality types to ensure that projects continue to move forward.


This position has a direct impact on UWMC's ability to implement projects that support our clinical, operational and fiscal strategic priorities. The person in this role will be responsible for providing analysis that is necessary for Senior Leadership to be able to make decisions regarding organizational priorities. This person will ensure that Service, Department and Entity-wide projects timelines and milestones are met and achieved. Some examples of the types of projects that this person will be responsible for managing include:


Reduction of Supply Costs in the OR

Care Coordination Project

Increasing Volumes at Childbirth Center

Just Culture

Care for the Caregiver

Project Initiation and Planning

- Facilitate the initiation and planning for PMO projects using standard tools and processes

- Work with Business Owners/Leaders to understand resource needs, to define project scope and objectives and create project teams to execute the work

-Define and communicate clear project roles and responsibilities

-Create detailed project plans which include standard deliverables for each project including: Project Charter; Project Plan; Schedule; Resources; Risk/Issue Log and Status Reports

-Conduct market analysis, research, literature reviews, root cause analysis, return on investment/cost-benefit analysis as needed for project scoping/planning

-Help develop project budgets, as appropriate


Project Execution

- Execute on project plans, track progress, manage impacts to budget and/or timelines

- Track risks, assumptions, issues and dependencies for each project

- Propose solutions and develop mitigation plans for troubled projects

- Manage scope and change requests

- Communicate and escalate critical/high issues to project sponsors and PMO Director as appropriate

- Report regular status of current efforts, achieved milestones, and current risks and issues in formal documented status reports and in a variety of meeting venues

- Schedule and facilitate regular project team meetings with agendas and meeting minutes to ensure project team members are kept informed

- Organize and maintain all project artifacts on PMO SharePoint site

- Facilitate discussions and ask prompting questions across a complex and diverse set of stakeholders to ensure alignment and move discussions toward decision making

Project Monitoring/Closing

- Manage the completion, maintenance and execution of project communication plans to include internal and external communications

- Monitor post-project implementation to ensure ongoing progress and feedback

- Complete project closure documents such as lessons learned


Provide Subject Matter Expertise

- Help coordinate staff and provider education as needed

- Coach staff on basic project management principles and best practices

- Collaborate with other UWMC Project Managers to share knowledge and create standards and best practices for the UWMC PMO



Master’s Degree in Healthcare or Business related (MHA, MPH, MPA or MBA preferred)

Three years minimum experience with project management



PMP or other project management certificate preferred

Academic Healthcare experience preferred

Change Management experience preferred

Process Improvement experience preferred

Financial and data analytics experience preferred



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