Plans, Training and Exercise Manager University of Washington United States


Req #: 162695


Appointing Department Web Address:

Job Location: Seattle Campus

Posting Date: 01/23/2019

Closing Info: Open Until Filled


Salary and benefits are competitive. Salary is commensurate with qualifications and experience.


Shift: First Shift

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.


UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.


UW Facilities is a world-class organization providing exceptional services anywhere, anytime in support of the University of Washington’s mission of teaching, research, and discovery. UW Facilities engages employees through LEAN practices and continuous improvement. UW Facilities includes eight departments that operate, maintain and support the University: Building Services Department, Campus Engineering & Operations, Emergency Management, Facilities Employee Services, Facilities Maintenance & Construction, Finance and Business Services, Integrated Operations & Engagement and Transportation Services. Our staff must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds.


UW Emergency Management, an institution-wide department of UW Facilities, has an outstanding opportunity for a PLANS, TRAINING AND EXERCISE MANAGER. A key position, the individual recruited and hired for this unique and essential position must be a self-starter who is comfortable with maintaining and further enhancing a well-developed program that is already recognized by our peers as one of the nation’s best-run university preparedness efforts.


As the University’s lead disaster planner, trainer and exercise subject matter expert, this position provides the leadership on technical and practical tools for UW students, faculty and staff in the development of plans and requisite skills needed to respond to a wide-variety of hazards and disasters that could potentially impact the UW system. And, a core member of the UW’s EOC disaster response team, this position has a significant amount of responsibility to ensure that the University of Washington is able to quickly and effectively respond to any kind or size of natural or human-caused disaster or crisis and continue its core missions of education, research and public service.

This position is the University's primary disaster planning technical expert and provides leadership for the all-hazards disaster and emergency training and exercise programs for UW staff, faculty and students on topics related to crisis, disaster and emergency incidents.


Under the general guidance of the UWEM Director, the Plans, Training and Exercise Manager establishes and maintains procedures for developing, monitoring, analyzing and executing institutional all-hazards crisis and disaster plans, and disaster preparedness exercises (tabletops, drills, functionals and full-scale) and supporting and specialized response training programs that support and test the developed plans. Working closely with the UWEM Business Continuity Manager, this position must continually nurture current and develop new and creative ways to increase the university's overall disaster resilience efforts by motivating individuals, groups, departments and units to take actionable steps in preparing for major crises.


The position solicits input from a wide variety of internal and external parties and stakeholders, independently analyzes the responses, and drafts/updates various institution-wide, departmental, and unit plans in order to meet various UW, State and Federal regulatory and legal compliance requirements as well to meet peer-reviewed national performance standards.


The position incorporates industry best practices and peer accreditation standards to the UW’s nationally-recognized emergency management program. Innovative practices and activities are encouraged as part of the UWEM department’s continuous improvement culture as measured by its longstanding participation in the Balanced Scorecard program and support of university-wide Lean efforts.


As the primary liaison to outside training sources, this position acts as the gatekeeper and skills recruiter in identifying, tracking and processing UW staff applying to attend regional, state or federal emergency management courses offered by FEMA or the national DHS training center consortia. This position develops and ensures regular disaster and crisis preparedness and response training opportunities for the UW community, with an emphasis on the constantly-changing EOC responder cadre.


As the UW's primary disaster exercise expert, this position has the unique responsibility to ensure that the UW's critical operational teams have the requisite skills to respond when activated. Through the development of an HSEEP-(Homeland Security Exercise and Evaluation Program)-formatted program, this position ensures that the UW's EOC conducts and evaluates its annually-required EOC functional/full-scale exercise. Development of additional drills and exercises are encouraged as well as supporting similar activities conducted by other UW units and departments.


The Plans, Training and Exercise Manager also serves on a small team acting as an operational assistant to the UWEM Director relative to specific programs and projects, as assigned. He/she may act as the primary back-up as the UW’s EOC Director in his/her absence. The Plans, Training and Exercise Manager is tasked to serve or support various university-wide Committees, Work Groups, Task Forces and/or serve as the UW representative on a number of local, regional and national committees and professional organizations. The potential customers or stakeholders served by this core UW public preparedness position include all UW students, faculty and staff in all four phases of emergency management: mitigation, preparedness, response and recovery.


The position is considered “essential service” staff and will coordinate and staff the Emergency Operations Center (EOC) during all drills and exercises, planned major special events (i.e., Home Husky football games, Presidential Visits, Special Olympics, etc.) as well during all actual disasters and crisis events and oversee all aspects of training, education and outreach initiatives.


As a core member of the UWEM/EOC Team, this position will be required to occasionally act as one of the UWEM’s 24/7/365 rotating team of “Duty Officers” which may require off-hours/weekend/holiday response.


Perform other duties as assigned.


UW Facilities Core Competencies:

• Demonstrate personal integrity and trustworthiness
• Manage stressful situations and changing priorities effectively
• Anticipate, recognize and resolve problems
• Be responsible and accountable
• Use organizational skills and provide attention to details
• Maintain a positive, optimistic and success-oriented attitude
• Exercise professional demeanor, which includes being tactful and courteous
• Exhibit a professional work ethic
• Continuously promote a safe work environment

Requirements include:

· Bachelor’s degree from an accredited college or university with a major related to a planning or general management field such as, but not limited to, Emergency Management, Business Continuity, Public Health, Public Policy and Administration, Program Management, Business, Urban and/or Environmental Planning.
· A minimum of 3 years of working in a disaster-related field, with an emphasis on planning, training and/or exercise functions with a working knowledge of the concepts of "All-Hazards" and "Whole Community" planning models and risk assessments.
· Demonstrated completion of the FEMA-offered NIMS compliance courses: 100, 200, 300, 400, 700 & 800
· Working knowledge of developing crisis management plans and strategies for large, complex organizations, including, but not limited to, academic institutions, government agencies or large business enterprises.
· Proficiency in the use of Microsoft Outlook and MS Office suite of products (Word, Excel, Visio, PowerPoint, Publisher) and demonstrated experience in the development and use of Google-based online collaborative tools and apps. Experience in managing web content and social media sites, with a hands-on working knowledge of web-editing and publishing tools such as WordPress, Drupal, Adobe PageMaker, and/or Prezi is desirable.
· Ability to provide analytical reports to the Director to assist with data-driven solutions and initiatives.
· Proficiency in written, verbal, and interpersonal communication; organization and multi-tasking skills.
· Proven track record and confidence in public speaking and interaction with diverse audiences and related experience in developing and conducting training workshops, classes and general public outreach efforts.
· Skill in managing and coordinating disaster recovery operations, with the understanding that disaster response conditions may require austere working conditions and stressful situations.
· Ability to establish and maintain effective working relationships with a variety of stakeholders -- many of whom may not agree on a common operating picture.
· A proven record of applying crisis communication skills in stressful situations involving critical, time-sensitive decision making scenarios.
· Project and budget management skills to coordinate multiple funding projects simultaneously.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


· Master’s or Advanced Degree in Urban Planning, Business Continuity, Homeland Security, Public Administration, Emergency Management or a related field is preferred, but not required.
· Completion of FEMA's Master Exercise Practitioner (MEP) Program.
· Completion of the US Department of Homeland Security Exercise Evaluation Program (HSEEP) course.
· Knowledge of the laws and regulations governing emergency management at the University of Washington.


Conditions of Employment:

· Must possess a Certified Emergency Manager/Associate Emergency Manager (CEM/AEM) credential from the International Association of Emergency Managers (IAEM) or have the ability to be credentialed as a CEM within 12 months of the date of hire. Must maintain the credential throughout the term of employment in this position.
· Regular and predictable attendance is required

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.


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