International Student Advisor University of Washington United States


Req #: 163914


Job Location: Other Location

Job Location Detail: UW TOWER

Posting Date: 01/23/2019

Closing Info: Open Until Filled

Salary: Salary is commensurate with experience and education

Shift: First Shift

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.


UW Continuum College (UWC²) expands the reach of the University of Washington with programs like UW Professional & Continuing Education, International & English Language Programs, Summer Youth and the Osher Lifelong Learning Institute at the UW that meet the needs of various learners at all phases of their lives. We’re focused on removing obstacles to relevant educational opportunities by addressing geographic, financial, length of commitment, and time constraints, increasing access to knowledge for more people. By looking ahead and experimenting with new approaches, we’re creating new educational opportunities to help people thrive in a world of change.


UWC² has an outstanding opportunity for an International Student Advisor to join their IELP team.


The International Student Advisor is responsible for the dissemination of information and advice for J-1 and F-1 students in University of Washington International and English Language Programs (IELP), University of Washington Continuum College (UWC²) certificate programs, and UW professional enrichment programs. This includes advising students on academic options, university transfer, maintaining compliance with federal regulations pertaining to F-1 and J-1 visas, health and safety in the U.S.; and assisting with student services for IELP, including student orientations, information sessions, registration processes, and end-of-quarter ceremonies.


A successful candidate has previous work experience advising international student populations, a commitment to international education, a very strong working knowledge of J-1 visa regulations with Alternate Responsible Officer (ARO) experience. In addition, the advisor should have knowledge of or willingness to learn F-1 visa regulations and to serve as a Designated School Official (DSO). Finally, the advisor will have excellent interpersonal and communication skills, and is flexible and supportive of English language learners of all levels, ages, backgrounds, and abilities.



Student Advising & Counseling
• Serve as ARO for J-1 visa holders and primary immigration official for UW’s VISIT/VISER student internship program.
• Serve as a DSO for F-1 visa holders to all IELP programs.
• Counsel/advise students on issues such as immigration and academic options within and outside of the IELP, student activities, health insurance, general personal matters, and other issues.
• Provide student referrals for professional assistance with medical, psychological, or legal problems.
• Oversee attendance tracking and response for all IELP programs.
• Work directly with students sponsored by the Saudi Arabian Culture Mission (SACM) to help obtain necessary paperwork such as financial guarantees, letters of enrollment, and grade reporting.
• Assist F-1 certificate students with applications for Optional Practical Training (OPT). Track and advise students on OPT per U.S. Citizenship and Immigration Services (USCIS) & Student Exchange and Visitor Program (SEVP) regulations.
• Assist with immigration support and academic advising at the Downtown Seattle and other IELP locations as needed (usually one working day per week). Provide backup for other DSO’s as needed.
• Manage quarterly SEVIS registration process.
• Lead weekly VISIT/VISER orientations and quarterly social activity.
• Lead information sessions for IELP students.
• Collaborate with other staff to present orientations, student parties, and end-of-quarter ceremonies each quarter.
• Assist in facilitating ADVISE 100: Success in the American University Environment Seminar each quarter.


Regulatory Compliance

• Maintain compliance with Student & Exchange Visitor Information Systems (SEVIS), USCIS, and State Department regulations. Provide training and updates to other DSOs/AROs. Document changes to regulations; maintain a central repository for immigration information.
• Assist Principal Designated School Official (PDSO) and Advising Work Group Lead with keeping government and departmental procedural documentation up to date.
• Update SEVIS records, issue and extend I-20s, and help students maintain visa status.
• May attend and participate in UW, regional, and/or national meetings and training relating to immigration, academic, and international student advising, to include NAFSA: Association of International Educators, Association of Washington International Student Affairs (AWISA), and UW Offices of International Education (OIE).
• Maintain written materials pertaining to immigration and advising services.



• Serve as an immigration liaison to UWC² program managers in International & Academic Programs; assist PDSO in guiding staff, including directors, program managers, and work group leads, on immigration policy. Give immigration advice in the absence of the PDSO.
• Read and respond to several email accounts. Respond to immigration-related messages in the VISIT/VISER email account and advise J-1 students on matter of immigration. Respond to F-1 students in a shared email account.
• Maintain and update student records in the UWC² database, EOS, ISSM, SDB.
• Work with advising work group lead/PDSO to develop innovative, holistic, and effective academic and immigration advising that serves to support students.
• Participate in various departmental and administrative meetings.
• Work with the International Student Services, Graduate Enrollment Management Services, Undergraduate Admissions, and FIUTS offices on the UW Seattle campus; share information; develop good working relationships.
• Work closely with UWC² units to ensure an efficient and smooth admission and registration process.



• Bachelor’s degree in International Studies, Education, Counseling, English, Communications, or related field and at least three years of advising and immigration or related experience to include:
- Demonstrated knowledge of SEVIS
- At least one year of experience as an ARO
- Strong understanding of J-1 visa regulations
- Knowledge of F-1 visa regulations
• Excellent oral, written, and interpersonal communication skills.
• Great attention to detail.
• Great interpersonal skills – ability to patiently communicate with English language learners; and communicate productively and professionally with coworkers.
• Ability to work effectively both independently and as part of a team, sometimes with little supervision.
• Strong organizational and problem solving skills.
• Commitment to international education and to promoting success among international students.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.



• Master’s degree in International Studies, Student Development Administration/Higher Education, English, MATESOL, Communications or related field.
• Experience traveling or living abroad.
• Ability to speak another language.
• Academic advising experience.
• Knowledge of UW systems: ISSM, SDB, EOS, SEVIS and the ability to work well with spreadsheets.
• Experience with public speaking.
• Experience interacting with people of a wide variety of nationalities and cultures.
• 1+ year(s) experience as a DSO.
• A sense of humor.


Conditions of Employment

• Must be a U.S. citizen or lawful permanent resident of the United States (per federal regulations for immigration officials).
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.


Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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