Academic Skills Counselor University of Washington United States


Req #: 158798


Job Location: Other Location

Posting Date: 12/13/2018

Closing Info: Open Until Filled

Salary: Salary is commensurate with experience and education

Shift: First Shift


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.  

MEDEX Northwest is the Physician Assistant Program at the University of Washington and is a section of the Department of Family Medicine in the School of Medicine.  MEDEX has four training sites located at UW Seattle, UW Tacoma, Gonzaga University in Spokane and the University of Alaska, Anchorage. 

MEDEX NW has an outstanding opportunity for a full-time Academic Skills Counselor 

Position Overview: 

The Academic Skills Counselor reports to the Associate Program Director of Student Affairs and is responsible for providing leadership, advice and support in the areas of adult learning, remediation, academic enhancement, time management, knowledge organization, and test-taking for medical and pre-medical students.  The Academic Skills Counselor meets frequently with faculty and medical students and helps develop individual student study plans, designs and implements academic support programs to promote student retention and success, supervises the physician assistant (PA) student tutor program, and works closely with the Associate Program Director of Student Affairs and faculty on other adult learning initiatives and issues.  The Academic Skills Counselor is integral in helping 240+ PA students achieve academic success across the five state WWAMI region. 


Advise and Develop Individual Study Plans to Meet PA student 

  • Meets frequently with PA students to develop individual study plans to address the areas of learning skills, time and study management, knowledge organization and testing skills. 
  • Mentor PA students on individual learning styles and test preparation strategies. 
  • Conduct preliminary screening of high functioning PA students who may have learning disabilities. 

    Design and Implement Academic Support Programs to Promote Student Retention and Success 

  • Oversee, coordinate, and initiate academic support programs (workshops, seminars, publications and events) designed to support the academic success of PA students across WWAMI campus and clinical training sites. 
  • Establish and maintain close working relationships with administration and faculty to support student learning. 
  • Collaborate with the Associate Program Director of Student Affairs to identify student academic performance trends. 
  • Facilitate the referral process for students in need of academic support services that can be found both on and off campus. 
  • Seek out and maintain referral network for academic support services. 
  • Conduct seminars and workshops for medical student to improve learning skills and test-taking abilities. 
  • Coordinate workshops to help PA students study and pass the PANCE Exam (taken at the completion of PA school)). 
  • Develop and maintain a library (both physical and virtual) of self-help learning and testing resource material for medical students and faculty. 
  • Consults with faculty as needed regarding PA studentmacademic progress issues. 

Oversee PA Student Tutor Program 

  • Oversee administration of annual $10,000 tutors’ budget. 
  • Coordinate tutorial services for PA working closely with the school’s administration and faculty. 
  • Develop and administer methods by which tutors and the tutoring experience can be evaluated. 
  • Approve and process tutor timesheets coordinating timely pay processing through the Dean’s Office payroll coordinator. 
  • Maintain tutors database and provide annual utilization reports for internal and external reporting requirements.  Provide data to the Associate Program Director of Student Affairs 
  • Evaluate the efficacy of the tutors program and implement changes to improve quality and students outcomes when necessary. 

Assist in the Development, Conduct, and Evaluation of the Office of Multicultural Affairs Summer Enrichment Programs 

  • Develop and teach study skills curriculum and test taking strategies to PA students.  
  • Conduct seminars and workshops for PA students for the improvement of learning skills on academic skills development for all sites. 

Other Administrative Duties 

  • Participates in monthly Academic Affairs Deans/Managers meetings. 
  • Participates in School of Medicine, Academic Affairs, and faculty committees as requested. 
  • Coordinates meetings with  faculty to discuss collective and individual student learning issues. 
  • Participates in other activities within Academic Affairs, including but not limited to: 
         - Medical School Orientation and Transition to Seattle programs 
         - Curriculum weekly staff meeting 
         - Planning of class meetings, staff retreats, and faculty and staff development 

This position will work closely with the Associate Program Director of Student Affairs and Program Director. This position requires a high degree of independent decision-making and problem-solving skills, along with the ability to prioritize many competing tasks from students, faculty and the School’s administration.  With the regional orientation of the PA school, the Academic Skills Counselor must be service-oriented and customer-focused, able to address academic support, learning and testing questions, problems, or concerns from faculty, staff and students across the WWAMI region in a professional, prompt and confidential manner.  The Academic Skills Counselor will furthermore be tasked with program development, continuous quality improvement, and the enlistment of relevant stakeholder participation and consensus building in development of strategic planning for current and future academic support programming.  

As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here. 


  • Bachelors degree in educational psychology, adult learning or related field plus three years experience as an Academic Skills Counselor in a higher education institution. 

Additional Requirements: 

  • Extensive professional experience working in adult learning remediation is required. 
  • Must be familiar with standardized examinations that apply to PA students, (i.e., PANCE exam) 
  • Proven administrative, financial and problem-solving skills. 
  • Computer proficiency with word processing and databases in a Windows and/or Mac environment. 
  • Ability to interpret and communicate to others complex policies and procedures. 
  • Proven leadership and strong oral and written communication skills. 
  • Demonstrated experience working in large, highly structured environments. 
  • Ability to work independently with a high degree of reliability, accuracy and productivity.  
  • Ability to handle confidential information responsibly. 
  • Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues. 
  • Proven track record in exercising discretion and independent judgment effectively in decision-making processes. 
  • Ability to work across multiple levels of an organization to achieve results. 
  • Evidence of ability to be innovative in the work place.  
  • Effective at dealing with sensitive issues and maintaining collegial relationships. 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. 


  • Masters degree in psychology, education, basic science or related field. 
    Experience working with racial and ethnic minority populations. 
  • Teaching experience in the areas of basic science coursework, study skills, test management and test preparation for students from various backgrounds and educational levels. 
  • Awareness of recruitment and retention issues related to students from diverse cultural, educational and geographic backgrounds. 
  • Experience working with health science student populations 


The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to participate in medical student programs, meet project deadlines and attend meetings. Some travel will be required to regional WWAMI sites and national meetings. 

Application Process: 
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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